Section Administrator, ODRS

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to the Section Chair at the College of Dental Medicine (CDM) with an administrative reporting line to the Chief of Staff, the

Section Administrator will be responsible for the administrative management of overall day-to-day operations in the Section of Oral,

Diagnostic and Rehabilitation Sciences (ODRS), Divisions of Periodontics, Prosthodontics, and Foundational Sciences.

Responsibilities

Operations

• Support all faculty within the section with scheduling, travel, correspondence, and reports.
• Participate in clinical leadership meetings as required, prepare meeting minutes, newsletters, transcription and proofreading.
• Liaise with faculty, students, vendors and external contacts. Update website content and maintain personnel files.
• Provide guidance with IT troubleshooting, facilities and housekeeping request submission.
• Assist section leadership with processes related to preparation of nomination packets, and promotion CoAP packets.
• Coordinate human resources functions including working with CDM HR on faculty and student appointments, clinical reappointment & credentialing, staff support, faculty time and attendance.
• Work collaboratively with other CDM and external units including CDM HR, Business Office, Clinic Operations, Finance, Grants Administration, NYPH, etc.
• Event planning and recognition in coordination with CDM partners in continuing education, student affairs and development to
• include managing events and meetings within the section.
• Collaborate with the Office of Student Affairs on clinic coverage scheduling and residency / predoctoral schedule coordination in the Division of Periodontics.
• Perform other administrative and financial duties as needed.

Finance

• Oversee the financial and administrative management of the Section, including (3) divisions, (2) postgraduate programs and (1)Master's program in Oral Sciences.
• Work with the Finance team to manage revenue and expense budgets including non-sponsored accounts, central funds and gifts and endowments, in accordance with the CDM / CUIMC / University policies.
• Manage purchasing and accounts payable functions for all non-sponsored activities within the Section. Reconcile accounts, perform financial analysis, prepare and present financial and managerial reports.
• Provide administrative support as needed to all research investigators on Section research activities.

Minimum Qualifications

• Requires a Bachelor's degree or equivalent in education and experience, plus four years of related experience.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.