Senior Executive Administrative Assistant

Senior Executive Administrative Assistant

Join our team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Administrative Assistant within the Commercial and Corporate Investment Bank, you will be responsible for supporting the Chief Marketing Officer. You will be performing an array of administrative functions requiring confidentiality, initiative, and sound decision making for the executive, their team of managers, and other stakeholders.

Job Responsibilities :

• Manage extensive and complex calendar for Senior Executive in a fast paced and dynamic environment.
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access and general office support
• Produce high quality emails and messages to individuals at all levels of the organization
• Handle regular activities without prompting, and advise in advance with issues or delays
• Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics.

Required Qualifications, Capabilities, and Skills :

Preferred Qualifications, Capabilities, and Skills :

Note : This role requires five days in the office (Mon-Fri) and will not support Hybrid options.