Lead Executive Coordinator

Lead Executive Coordinator

Nakupuna Prime is looking for a Lead Executive Coordinator to join our talented team providing administrative services to the Office of the Secretary of War (OSW) clients.

Responsibilities include :

• Provide expert-level administrative support for senior defense executives.
• Directly manage, maintain, and synchronize complex calendars and schedules of executive personnel.
• Provide daily read-ahead information for the next day for the organization's senior personnel.
• Facilitate visitors. Coordinate parking and building access. Receive and escort high-level officials within the Pentagon and / or Mark Center.
• Maintain a professional work environment by knowing and following Senior Executive Service (SES) protocols.
• Manage telephone communications, to include answering phones in a timely manner, taking accurate messages, and referring calls to the appropriate individual or office within the organization.
• Plan, coordinate, and confirm logistical support (transportation, badges, security clearance paperwork, audio visual support, etc.) for meetings held in conjunction with the organization's activities.
• Coordinate all official travel requests for senior level officials ensuring full compliance with the Joint Travel Regulations (JTR). Coordinate transportation and prepare travel authorizations and vouchers with the Defense Travel System (DTS). Create reservations and assist with obtaining passport and visas for official travel. Ensure compliance with the Foreign Clearance Guide. Prepare visit and clearance requests, and reconcile travel expenses. Maintain accurate travel records and resolve any travel-related discrepancies.
• Supervise and support a team across multiple client offices.
• Coach and mentor team members. Be accountable for employee engagement.
• Provide communications and deliverables support as needed. Tasks may include but are not limited to monthly status report input and developing coverage plans.
• Collaborate with Management Support Leads, Senior Project Manager, and Senior Manager to promote and facilitate high quality service delivery.

Qualifications :

Clearance Requirement : This position requires a range from Public Trust to Top Secret / SCI security clearance. Must be a U.S. citizen. Exact clearance requirement will be determined at task-order level.

Work Location : This position will provide in-person support five days a week at the Pentagon, Mark Center, and other NCR client locations.

Physical Requirements : In addition to the skills and qualifications mentioned above, candidates must, at a minimum, be able to meet the following physical requirements.