Archinect is hiring : Studio Operations Coordinator in New York

Are you interested in learning how a medium-sized architecture & engineering design firm works? You’ll play a hands-on role in daily operations, facilitating the firm’s collaborative culture and creating a happy office environment. Candidates should be outgoing, kind, pro-active, organized, dependable, communicative, and enjoy multi-tasking.

Heintges is widely recognized for excellence in both our people and our design product. We cultivate a supportive environment of positivity, respect, professionalism, and good work-life balance.

Front of Studio Core Responsibilities

Greet colleagues and office visitors.

Manage studio needs pro-actively, communicate / coordinate with supervisor, landlord, building facilities staff, cleaning service, IT and equipment providers, and repair contractors.

Organize, manage, maintain, and supply the kitchen, copy room, storage, conference rooms, and restrooms.

Manage all deliveries, unpack and put away all supplies and packaging.

Create, maintain, and update inventory lists and supply ordering schedules.

Manage mail, phone & security system.

Maintain Outlook calendars and schedule meetings.

Plan, budget, and manage weekly staff lunches, fun events such as happy hours, celebrations, and annual holiday party.

Prepare meeting rooms and video conferencing equipment, assist visitors with any technology needs, and provide food & beverage where applicable.

Prepare expense reports.

Assist with travel reservations.

Maintain the off-site historical storage database, coordinate items sent to / retrieved from storage.

Support other administrative initiatives as opportunities arise.

Work on-site under the supervision of the Director of Operations.

Practice Management

Beyond core responsibilities, there will be opportunity to leverage your skills and areas of interest to help manage a medium-sized Architecture & Engineering Design firm. Areas for engagement in practice management include :

Writing skills : provide marketing & communications support.

Graphic skills : edit content using InDesign and Photoshop.

Analytical skills : data entry and analysis in Excel and Ajera.

Organizing skills : maintain and improve our libraries including Building Materials, Design Monographs & Periodicals, Photographs, etc.

Appreciation of design. Academic or work experience in design is a plus.

Strong planning and organizing skills with attention to detail.

Reliable, can-do, positive outlook, smart, mature, with calm demeanor.

Creative thinker and problem solver.

Strong verbal and written communication skills

Excellent interpersonal skills.

Proficiency with Microsoft Word, Excel, and Outlook. Ajera and InDesign a plus.

Ability to move, unpack and store deliveries, breakdown boxes for recycling, lift up to 20 lbs.

Fluency in English.

Authorization to work in the U.S.

Qualifications

Appreciation of design. Academic or work experience in design is a plus.

Strong planning and organizing skills with attention to detail.

Reliable, can-do, positive outlook, smart, mature, with calm demeanor.

Creative thinker and problem solver.

Strong verbal and written communication skills

Excellent interpersonal skills.

Proficiency with Microsoft Word, Excel, and Outlook. Ajera and InDesign a plus.

Ability to move, unpack and store deliveries, breakdown boxes for recycling, lift up to 20 lbs.

Fluency in English.

Authorization to work in the U.S.

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