Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to join our facilities management team in Houston, Texas. In this Contract-to-long-term position, you will play a vital role in ensuring smooth day-to-day operations by supporting both internal and external services. We seek a candidate who is committed to delivering exceptional service and maintaining high standards of quality.

Responsibilities :

• Welcome visitors and guests with professionalism and provide reception services in the lobby.
• Deliver concierge-level assistance for onsite meetings and events, ensuring all arrangements run smoothly.
• Coordinate meeting room setups, catering orders, and refreshment arrangements.
• Assist in maintaining inventory levels for essential supplies in spaces such as breakrooms and office areas.
• Communicate with building management and landlord representatives to manage service tickets and arrange security or vendor access.
• Build positive relationships with clients, colleagues, contractors, and landlord representatives through excellent customer service.
• Manage priorities effectively to address critical operational needs in a timely manner.
• Gather and organize data for monthly reporting and metrics tracking.
• Provide support to onsite team members and participate in cross-training activities to ensure seamless coverage. Requirements - A minimum of 2 years of experience in administrative support or a related field.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Proficiency in answering inbound calls and handling receptionist duties.
• Competence in data entry and maintaining accurate records.
• Excellent communication and interpersonal skills for engaging with diverse stakeholders.
• Ability to work collaboratively within a team environment.
• Experience in managing office supplies and coordinating vendor services.
• Flexibility to adapt to changing priorities and needs. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https : / / www.roberthalf.com / us / en / mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract / temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract / temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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