Administrative Assistant

Job Description

Job Description

Description :

Controlled Combustion is the leading heating contractor in NYC. We serve a variety of industries, including luxury apartments, hospitals, universities, and more. With over 150 employees, our team is as diverse as the services we offer. We’re looking for a creative Administrative Assistant .

The position requires a variety of administrative and social media responsibilities. The Administrative Assistant will work closely with the Vice President and assisting with day-to-day administrative support. The successful candidate will have a demonstrated track record of success in administrative work with some social media experience; will have outstanding communication and organization skills; and have the ability to work autonomously in a fast-paced environment.

Please note that this position is strictly in-office with occasional field work. Hybrid or remote is not available for this position. Employee will be expected to commute to our Bronx office on a daily basis.

Responsibilities

• Respond to and screen calls, e-mails, and requests of Vice President.
• Maintain organised files, both physical and digital.
• Data entry and record maintenance; ensure accurate and up-to-date information in databases and spreadsheets.
• Coordinate meetings, appointments, and travel arrangements for staff.
• Prepare documents and reports; assist with the creation of presentations, memos, and other business documents.
• Assist with special projects, providing support for various tasks as needed by the office or specific departments.
• Assist with the planning and execution of office social events or meetings.
• Operate office equipment, including copiers, printers, shredders, and other basic office machines.
• Create visually appealing content for social media platforms (LinkedIn, Instagram, Facebook)
• Make site visits and attend company events to capture photos and videos of work, equipment, training sessions, etc.
Benefits :
• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule :

Experience :

Shift availability :

Ability to Commute :

Work Location : In person

Requirements :

Qualifications / Skills :

Minimum Education and Work Experience :