Talent.com
Administrative Coordinator - Contract and Fleet Specialist
Administrative Coordinator - Contract and Fleet SpecialistInsideHigherEd • Atlanta, Georgia, United States
Administrative Coordinator - Contract and Fleet Specialist

Administrative Coordinator - Contract and Fleet Specialist

InsideHigherEd • Atlanta, Georgia, United States
12 days ago
Job type
  • Full-time
Job description

Description

Administrative Coordinator - Contract and Fleet Specialist

Facilities Management Services

Facilities Management Admin

Salary : Competitive salary of $3 6,000 - $46,000 with great benefits!

Schedule : Monday through Friday, 8 : 30 a.m. - 5 : 15 p.m.

  • Shift Subject to Change

Atlanta Campus

These are exciting times at the Facilities Management Admin Department. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you!  We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do but because it makes us a stronger team.

The Facilities Management Admin Department is seeking (1)  Administrative Coordinator - Contract and Fleet Specialist to join the already awesome team taking the Facilities Management Admin Department to the next level of excellence!

WHAT MAKES The Facilities Management Admin Department A GREAT PLACE?

  • A flexible work environment
  • Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
  • A knowledge-sharing organization that works collaboratively with diverse partners.
  • Professional development opportunity and mentorship
  • A rapidly growing center within an academic setting
  • HERE IS WHAT YOU WILL DO

    The Contract and Fleet Specialist reports to the Director, Administrative and Customer Services in Facilities Management Services (FMS). Provides high-level administrative support, including preparing and monitoring annual service contracts and special reports and handling payment requests. This position is also responsible for providing administrative support for FMS Fleet and will work closely with all units within administrative services, building services, design and construction services, fire safety, maintenance and operations, planning, and renovations.

    In addition to supporting the department, duties will generally fall into one of the following groupings, although overlapping of duties may occur as needed :

  • Provides administrative contract support for Facilities Management Services. This includes the preparation of annual contracts (pest control, trash, elevator maintenance, waste management, division uniforms, etc.), running spend reports, reviewing POs, and processing invoices.
  • Handles customer service requests from internal and external clients as needed.
  • Collects and disseminates information on contracts and works closely with all departments in Facilities Management Services (Design and Construction Services, Building Services, Maintenance, Operations, etc.) on contract administration.
  • Monitors the performance over the life of the contract for service delivery, quality of service delivery, and financial record keeping. Make sure vendors demonstrate compliance on a continuing basis.
  • Monitors contractor performance; Provides recommendations to Director on contract renewals. Monitors accounts payable of contracts to ensure invoices are paid as timely as possible.
  • Works closely with Procurement and Director to review contracts three months prior to contract end date and / or renewal date.
  • Works closely with Procurement to assist in preparing solicitation pages and defining exact services to be provided for incorporating into the contract as well as the definition of the contract’s termination process.
  • Drafts contract reports. Conducts monthly and annual expenditure reviews in partnership with Director. Oversees FMS physical inventory and asset reporting.
  • Manages the administration of the FMS Fleet for the Downtown campus, including keeping vehicle maintenance records in compliance with GSU Fleet Management.
  • Ensures that vehicles are maintained, including preventative maintenance, emissions, repairs, and recalls.
  • Works closely with vehicle users to ensure driving logs are kept current.
  • Assists the Director in evaluating vehicles to be surpluses and / or purchased.
  • Performs other duties as assigned by Director.
  • Qualifications

    Minimum Requirements :

    Bachelor’s degree and one year of administrative experience, or a high school diploma or GED and five years of administrative experience, or a combination of education and related experience.

    Preferred Requirements :

  • Knowledge of University, USG, and DOAS rules, policies, and procedures.
  • Knowledge of business management and procurement practices.
  • Knowledge of various software and information systems, such as MS Word, Excel, Outlook, Teams, Webex, Spectrum, Panthermart, etc.
  • Skilled in professional business writing.
  • Effective time management, analytical, and organizational skills. Great attention to detail.
  • College / Business Unit

    11 / 03 / 25, 10 : 59 : 00 PM

    College / Business Unit : Facilities Management Services

    Location : Atlanta Campus

    Job Posting : 10 / 22 / 25, 8 : 06 : 03 AM

    Create a job alert for this search

    Fleet Coordinator • Atlanta, Georgia, United States

    Related jobs
    Practice Coordinator

    Practice Coordinator

    all on smile • Marietta, Georgia, United States
    Full-time
    Join our team as a Practice Coordinator at all on smile! We are looking for a dedicated individual who is passionate about providing exceptional administrative support in a fast-paced environment.A...Show more
    Last updated: 30+ days ago • Promoted
    Earn on Your Schedule - Drive with Uber

    Earn on Your Schedule - Drive with Uber

    Uber • Union City, GA, US
    Full-time +1
    Driving with Uber is an alternative to a part-time or full-time job and can get you earning cash on the road quickly.Driving with Uber allows you to earn quick cash while maintaining the flexibilit...Show more
    Last updated: 21 hours ago • Promoted • New!
    Administrative Coordinator

    Administrative Coordinator

    InsideHigherEd • Atlanta, Georgia, United States
    Full-time +1
    Serves as Administrative Coordinator to provide administrative support to the Board Operations Director.Reporting to the Board Operations Director, this position is responsible for assisting with t...Show more
    Last updated: 30+ days ago • Promoted
    Virtual Design and Construction (VDC) Coordinator

    Virtual Design and Construction (VDC) Coordinator

    ClarkDietrich • McDonough, GA, United States
    Full-time
    Are you interested in working for a company that fosters growth opportunities, community involvement and a team oriented atmosphere? ClarkDietrich Engineering Services fosters a work-life balance a...Show more
    Last updated: 28 days ago • Promoted
    Sales Contract Coordinator

    Sales Contract Coordinator

    Lennar • Alpharetta, GA, United States
    Full-time
    Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality home...Show more
    Last updated: 1 day ago • Promoted
    Sales & Administrative Coordinator

    Sales & Administrative Coordinator

    Image360 Tucker • Tucker, GA, US
    Full-time
    Join Our Award-Winning, Creative Visual Communications Team!.Are you passionate about graphics, enjoy transforming spaces, and thrive in a fast-paced, customer-focused environment? We're seekin...Show more
    Last updated: 20 days ago • Promoted
    ADMA3 - Administrative Assistant 3

    ADMA3 - Administrative Assistant 3

    4P Consulting Inc. • McDonough, GA, US
    Full-time
    ADMA3 - Administrative Assistant 3.Location : GPC Contact Center - Henry Co, 2500 Patrick Henry Parkway, McDonough, GA 30253. Provide expert-level administrative support and leadership to the team, l...Show more
    Last updated: 30+ days ago • Promoted
    Business Services Coordinator

    Business Services Coordinator

    St. George Village • Roswell, GA, US
    Full-time
    Roswell, GA 30075; Must be able to reliably commute or planning to relocate before starting work (Required) • Please note : The St. George community is not located on the transportation bus line •.Th...Show more
    Last updated: 30+ days ago • Promoted
    COMPLIANCE ADMINISTRATOR

    COMPLIANCE ADMINISTRATOR

    The GEO Group • Lovejoy, GA, US
    Full-time
    Are you looking for a career you can feel good about? We hire only those that strive to do their best.By joining our family, you'll receive the honor and recognition that comes with working for...Show more
    Last updated: 29 days ago • Promoted
    Contract Specialist

    Contract Specialist

    Insight Global • Tucker, GA, United States
    Full-time
    One of Insight Global’s major clients are seeking a Contracts Agent to join their team.Qualified candidates will join an existing and rapidly growing organization within the energy industry.Daily r...Show more
    Last updated: 4 days ago • Promoted
    Uber - Sign Up to Drive and Earn

    Uber - Sign Up to Drive and Earn

    Uber • Austell, GA, US
    Full-time +1
    Driving with Uber is an alternative to a part-time or full-time job and can get you earning cash on the road quickly.Driving with Uber allows you to earn quick cash while maintaining the flexibilit...Show more
    Last updated: 21 hours ago • Promoted • New!
    Drive on Your Schedule

    Drive on Your Schedule

    Uber • Union City, GA, US
    Full-time +1
    Driving with Uber is an alternative to a part-time or full-time job and can get you earning cash on the road quickly.Driving with Uber allows you to earn quick cash while maintaining the flexibilit...Show more
    Last updated: 21 hours ago • Promoted • New!
    Administrative Assistant

    Administrative Assistant

    Trimax Mowers • Fayetteville, GA, US
    Full-time
    Support hiring managers by posting ads, organizing interviews, maintaining system data and supporting the onboarding process. Manage information relating to staff benefits and general enquiries from...Show more
    Last updated: 6 days ago • Promoted
    Equipment Rental Specialist

    Equipment Rental Specialist

    Sunbelt Rentals • Conyers, GA, United States
    Full-time
    Sunbelt Rentals strives to be the customer's first choice in the equipment rental industry.From pumps to scaffolding to general construction tools, we aim to be the only call needed to outfit a job...Show more
    Last updated: 4 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Cidan Machinery Inc. • Peachtree City, GA, US
    Full-time
    Machinery Group is a global leader in the sheet metal machinery industry, with a strategy of being a one-stop-partner for many sheet metal fabricators. When it comes to bending, rolling, cutting, an...Show more
    Last updated: 5 days ago • Promoted
    Administrative Coordinator

    Administrative Coordinator

    Peachtree Orthopedics • Atlanta, GA, US
    Full-time
    Join Our Team at Peachtree Orthopedics and Help Others "Get Better".At Peachtree Orthopedics, we're on a mission to make a difference in healthcare, and we're looking for dedicate...Show more
    Last updated: 20 days ago • Promoted
    Senior Contracts Specialist

    Senior Contracts Specialist

    AmerisourceBergen Corporation (Cencora) • Atlanta, GA, United States
    Full-time
    Our team members are at the heart of everything we do.At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on ...Show more
    Last updated: 14 days ago • Promoted
    RN Scheduler / Client Service Coordinator

    RN Scheduler / Client Service Coordinator

    Sanzie HealthCare Services Inc • Fayetteville, GA, US
    Full-time
    Specific Requirements of Scheduler / Client Service Coordinator : .Must possess strong customer service skills.Must demonstrate excellent oral and written communication skills and the ability to listen...Show more
    Last updated: 30+ days ago • Promoted