Lease Admin

Job Title : Lease Administrator (Temp)

Location : San Francisco, CA (Hybrid – Potential for Remote)

Job Type : Temporary, up to 6-month assignment

Pay Rate : $35–$40 / hour (DOE)

Industry : Commercial Real Estate / Property Management

About the Role

We’re looking for a skilled Lease Administrator with commercial real estate experience to support lease operations for a large portfolio. This is a temporary, up to 6-month assignment, offering hybrid flexibility with potential for full remote work. This role is ideal for candidates familiar with managing lease data, tenant billing, and document processing in the commercial real estate sector.

Key Responsibilities

Daily / Weekly Tasks :

• Manage tenant rent collections and work with property managers to resolve overdue payments

Maintain and update lease data in MRI, ensuring accuracy of rent terms, contact details, and critical dates

Track and follow up on incoming lease documents (new leases, amendments, move-in / move-out packages)

Abstract key lease terms (e.g., rent, renewal options) for entry into MRI system

Oversee move-out processes and security deposit reconciliations, ensuring timely and accurate documentation

Organize and audit lease administration files to ensure accuracy and compliance

Monthly Tasks :

Post monthly tenant billbacks (e.g., utilities, work orders) to MRI in collaboration with property managers

Ensure rent statements are distributed on time and handle tenant inquiries or route to property managers

Ad Hoc / Project Work :

Support real estate initiatives, including lease audits, system updates, and portfolio-wide data projects

Collaborate with Property Management and Accounting teams to streamline operations and support overall lease management

Qualifications

3–5 years in commercial real estate lease administration or property management (required)

Proficiency in MRI or other Real Estate software preferred; strong skills in Microsoft Excel

High attention to detail, strong organizational skills, and problem-solving capabilities

Excellent verbal and written communication skills to collaborate effectively with internal teams

Bachelor’s degree preferred, but not required

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.