Executive Assistant, MD

Executive Assistant, MD

Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!

Provides administrative, clerical and organizational support for a Managing Director.

As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.

Protect the integrity of confidential information in all matters

Ability to prioritize conflicting departmental needs and requests

Experience in heavy calendar management

Responsible for planning domestic and international flights, hotel accommodations, transportation, and itinerary creation

Responds to customer requests and complaints within limits of authority

Interacts with corporate clients and community business leaders

Compose correspondence, prepare presentations, reports, and other ad-hoc assignments

Manage time and attendance for the team, expense reports, invoices, and supply ordering

Skilled in reviewing, screening, and prioritizing mail, email, and telephone calls

Plan and prepare meetings and events : logistics, budget, agendas, training material, presentations, catering, etc. for the MDs and their teams

Work closely with the VP Executive Assistant

Minimum Qualifications - Education & Prior Job Experience :

High School Diploma

2+ years' work experience in a prior administrative role

Skills, Licenses & Certifications :

Working knowledge of MS Office to include Word, Excel, PowerPoint, Outlook, etc.

Willingness to learn new skills as needed to perform job functions

Willingness to cross-train with other administrative team members

Ability to prioritize work, be detail-oriented, and meet deadlines

Ability to perform in a fast-paced environment, manage multiple tasks simultaneously, and function as an integral part of a team with minimal supervision

Known for your emotional intelligence and positive energy

Skilled analytics and problem solving

Experience with Workbrain, Coupa, Concur, Teams, Distro List creation, NRTA tools

Ability to fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display areas (SIDA), if applicable

Feel free to take advantage of all that American Airlines has to offer :

Travel Perks : Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.

Health Benefits : On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more.

Wellness Programs : We want you to be the best version of yourself that's why our wellness programs provide you with all the right tools, resources and support you need.

401(k) Program : Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.

Additional Benefits : Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more

From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.