Talent.com
HR Associate, Operations (Compliance Focus), WAL
HR Associate, Operations (Compliance Focus), WALSimpson Gumpertz & Heger • Waltham, MA, US
HR Associate, Operations (Compliance Focus), WAL

HR Associate, Operations (Compliance Focus), WAL

Simpson Gumpertz & Heger • Waltham, MA, US
4 days ago
Job type
  • Full-time
Job description

HR Associate, Operations (Compliance Focus)

Do you want to help engineer what's next? Simpson Gumpertz & Heger (SGH) is a national engineering firm committed to delivering holistic advice for our clients' most complex challenges. We leverage our collective and diverse experience, technical expertise, and industry knowledge of structures and building enclosures, advanced analysis, performance & code consulting, and applied science & research to deliver unrivaled, comprehensive solutions that drive superior performance. With 750 employees in nine office locations throughout the United States, SGH's industry-leading teams constantly seek to advance the meaning of what's possible.

The only way to advance is to question and explore. Every member of the SGH team is both a learner and an educator, committed to advancing ourselves, our teams, and our industry. Together we are creating a community that never settles for what is but always seeks what could be.

There are many reasons to love SGH :

  • Our Work : Our clients trust us to bring clarity and deliver outstanding solutions for their most complex projects.
  • Our People : We are bold thinkers and compassionate teammates, committed to lifelong learning and professional growth.
  • Our Commitment : We live with integrity and embrace an obligation to give back to our professions and communities.
  • Our Contribution : We offer a comprehensive and rich compensation and benefits package with company-paid and voluntary programs to help build healthy lifestyles, strong relationships, and future prosperity.

Overview : The HR Associate, Operations will support compliance and administrative processes across our multi-state organization. In this role, you'll help ensure that SGH is compliant with federal, state, and local employment laws, including requirements related to federal contractors.

You'll work closely with SGH legal, engineering, and marketing staff to support project needs and keep our internal processes up to date. This is a great opportunity for someone who has the experience and passion to specialize in compliance.

This position will report to the HR Operations Manager and will work within a collective HR Department of 14 colleagues, and directly within the HR Operations team of 3.

Location : Waltham, MA. The position initially requires the individual to work fully in the office, with eligibility to transition to a hybrid schedule. A hybrid schedule requires Monday and Wednesday in the office, with the option for the remaining days to be worked remotely from home.

What You'll be doing :

  • Support the HR Operations Manager related to compliance with federal, state, local, and federal contractor requirements.
  • Draft new or updated policies for our Employee Handbook related to new or changed employment laws.
  • Liaison with the Director of HR, HR Operations Manager, and Talent Development staff regarding compliance with state or local anti-harassment and anti-discrimination training requirements (e.g., annual and / or bi-annual trainings based on state lived or worked in).
  • Audit and review internal processes to ensure compliance with Form I-9 and E-Verify, including monitoring SGH's electronic I-9 platform.
  • Manage ongoing communication with employees related to employment notices (e.g., annual, new hire and separation notifications).
  • Maintain and manage SGH's legally required employment postings.
  • Collaborate with our HR Operations Associate related to fulfilling external data reporting requirements, including Equal Employment Opportunity (EEO-1), Veteran's 4212, and CA pay data reporting.
  • Support requests from SGH's internal departments and engineering teams related to pursuit and project compliance, such as reviewing internal policies and procedures and providing information for compliance certificates.
  • Manage ongoing background and drug and alcohol screening requirements by completing appropriate checks within the noted timeframes. This includes working with our engineering staff to meet project / client requirements.
  • Coordinate the annual motor vehicle record check process to ensure employees driving for SGH meet our internal policy requirements.
  • Coordinate with the HR Operations Associate to update our onboarding platform (Greenhouse Onboarding) with required forms and notices for new hires.
  • Support the HR Operations Manager related to compliance with FLSA.
  • Collaborate with the HR Operations team related to document retention for personnel files and I-9s.
  • Support HR Operations Manager and SGH's legal team related to data protection and privacy policies and procedures.
  • Organize internal documents, reference materials, and tracking sheets to support required compliance items and retention requirements.
  • Partner with the HR Benefits team related to HR Operations & Benefits joint policies.
  • What You'll Need :

  • 3 or more years of related experience.
  • Excellent verbal and written communication skills.
  • Experience drafting policies.
  • Strong knowledge of employment laws and HR compliance requirements.
  • Proactive and collaborative, with the ability to independently manage competing priorities and deadlines with a high level of attention to detail.
  • Engaged by reviewing laws, policies and procedures and making recommendations.
  • Ability to maintain confidentiality and manage sensitive information.
  • Intermediate proficiency with MS Word, PowerPoint, and Excel.
  • Experience with ADP WorkforceNow or another HRIS.
  • Working Conditions : While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, mouse, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and / or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level.

    Benefits Overview : SGH provides the following benefits to eligible employees :

  • Paid Time Off (Vacation time, Sick leave, Holidays)
  • Paid Parental Leave
  • Profit Sharing and 401(k) plan with a discretionary company contribution
  • Health Insurance (Medical, Dental & Vision)
  • Short and Long-Term Disability (company paid)
  • Employee Basic Life and AD&D insurance (company paid)
  • Optional Life Insurance
  • Healthcare and Dependent Care Flexible Spending Accounts
  • Fertility, Family Forming, and Hormonal Health benefit
  • Employee Assistance Program
  • Pre-tax Commuter Benefit
  • AFLAC Accident & Cancer Insurance
  • Legal & Identity Theft plans
  • Tuition Reimbursement
  • Compensation : The below range is a good faith estimate pursuant to applicable equal pay and pay transparency laws. The actual salary offered will be based on several factors including the candidate's experience, qualifications and work location.

    Base salary is a part of SGH's industry leading Total Compensation package. Our Total Compensation package includes base salary, pay for extra hours worked, an annual discretionary bonus program, generous paid time off, and health and wellness benefits with a special emphasis on substantial SGH contributions to medical insurance premiums and SGH's Profit Sharing & 401(k) Plan.

    Create a job alert for this search

    Associate Compliance • Waltham, MA, US

    Related jobs
    HR Operations Manager

    HR Operations Manager

    VirtualVocations • Lowell, Massachusetts, United States
    Full-time
    A company is looking for an HR Operations Manager.Key Responsibilities Administer benefits programs and manage vendor relationships Implement and optimize HR systems, including evaluating new HR...Show more
    Last updated: 30+ days ago • Promoted
    HR Compliance Associate

    HR Compliance Associate

    VirtualVocations • Worcester, Massachusetts, United States
    Full-time
    A company is looking for an HR Compliance Associate II or III.Key Responsibilities : Partner with stakeholders to analyze the impact of changes to laws and regulations Collaborate with the legal ...Show more
    Last updated: 3 days ago • Promoted
    HR Associate

    HR Associate

    VirtualVocations • Lowell, Massachusetts, United States
    Full-time
    A company is looking for a Human Resources Representative.Key Responsibilities Respond to employee inquiries regarding step / rate questions and assist in audits Research step placement issues and...Show more
    Last updated: 30+ days ago • Promoted
    Employee Experience Associate

    Employee Experience Associate

    VirtualVocations • Worcester, Massachusetts, United States
    Full-time
    A company is looking for an Employee Experience Associate (Spring 2026).Key Responsibilities Conduct live, phone-based interviews with employees to capture insights on their experiences Identify...Show more
    Last updated: 2 days ago • Promoted
    Human Resources Associate

    Human Resources Associate

    VirtualVocations • Worcester, Massachusetts, United States
    Full-time
    A company is looking for an Associate, Talent & Culture.Key Responsibilities Manage compliance projects across recruitment, onboarding, and benefits Create and maintain training materials for HR...Show more
    Last updated: 2 days ago • Promoted
    People Services Associate

    People Services Associate

    Global Partners LP • Waltham, MA, United States
    Full-time
    The People Services Associate provides employee support for HR-related inquiries in a service center environment.The People Services Associate serves as the primary point of contact for employees a...Show more
    Last updated: 30+ days ago • Promoted
    Summer Associate - MBA

    Summer Associate - MBA

    Cornerstone Research • Boston, MA, United States
    Full-time
    US-NY-New York | US-MA-Boston | US-IL-Chicago | UK-London | US-CA-Los Angeles | US-CA-San Francisco | US-CA-Menlo Park | US-DC-Washington. Cornerstone Research provides economic and financial consul...Show more
    Last updated: 30+ days ago • Promoted
    People Operations Coordinator

    People Operations Coordinator

    VirtualVocations • Worcester, Massachusetts, United States
    Full-time
    A company is looking for a People Operations Coordinator (Remote).Key Responsibilities Serve as the primary point of contact for employee inquiries regarding HR Maintain accurate and confidentia...Show more
    Last updated: 30+ days ago • Promoted
    Payroll Director

    Payroll Director

    Vaco by Highspring • Easton, MA, US
    Permanent
    Vaco Boston has partnered with our client to help fill a Payroll Director for our client in Easton, MA.Develop and manage payroll strategies that support organizational goals and improve efficiency...Show more
    Last updated: 30+ days ago • Promoted
    Fulfillment Operations Team Leader

    Fulfillment Operations Team Leader

    Target • South Easton, Massachusetts, United States of America
    Part-time
    Pay is based on several factors which vary based on position.These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Tar...Show more
    Last updated: 30+ days ago • Promoted
    Business Operations Associate

    Business Operations Associate

    VirtualVocations • Dorchester, Massachusetts, United States
    Full-time
    A company is looking for a Business Operations Associate to support operational efficiency and analytics in a dynamic healthcare environment. Key Responsibilities Partner with the VP of Operations...Show more
    Last updated: 30+ days ago • Promoted
    Revenue Operations Associate

    Revenue Operations Associate

    VirtualVocations • Dorchester, Massachusetts, United States
    Full-time
    A company is looking for a Revenue Strategy & Operations Associate.Key Responsibilities Design and implement operational enhancements for revenue processes Analyze revenue metrics to identify bo...Show more
    Last updated: 30+ days ago • Promoted
    Vendor Operations Associate

    Vendor Operations Associate

    VirtualVocations • Worcester, Massachusetts, United States
    Full-time
    A company is looking for a Vendor Operations Associate - Valuations.Key Responsibilities Process valuation orders, including managing vendor communications and resolving profile issues Maintain ...Show more
    Last updated: 4 days ago • Promoted
    Assistant Director HR / Internal Equity Officer (PDF)

    Assistant Director HR / Internal Equity Officer (PDF)

    Town of Lexington • Lexington, MA, United States
    Full-time
    We are currently accepting applications for the full-time (35 hours per week) position.Assistant Human Resources Director / Internal Equity Officer. Hiring Range : $94,393 - $110,968.The REQUIRED Town...Show more
    Last updated: 30+ days ago • Promoted
    Equity Associate

    Equity Associate

    VirtualVocations • Lowell, Massachusetts, United States
    Full-time
    A company is looking for an Equity Associate to support equal opportunity initiatives and compliance with anti-discrimination laws. Key Responsibilities Address complaints of discrimination and ha...Show more
    Last updated: 2 days ago • Promoted
    HR Operations Coordinator

    HR Operations Coordinator

    VirtualVocations • Worcester, Massachusetts, United States
    Full-time
    A company is looking for an HR Operations Coordinator.Key Responsibilities Assist with all internal and external HR-related matters Support management of payroll with the finance team Maintain ...Show more
    Last updated: 30+ days ago • Promoted
    HR and Operations Manager

    HR and Operations Manager

    VirtualVocations • Lowell, Massachusetts, United States
    Full-time
    A company is looking for an HR and Operations Manager to oversee internal people, processes, and systems.Key Responsibilities Oversee HR processes ensuring compliance, documentation, and policy a...Show more
    Last updated: 2 days ago • Promoted
    Oracle Cloud HCM Core HR Lead

    Oracle Cloud HCM Core HR Lead

    VirtualVocations • Worcester, Massachusetts, United States
    Full-time
    A company is looking for an Oracle Cloud HCM - Core HR Lead (Higher Education).Key Responsibilities Lead the Core HR workstream during the Oracle Cloud HCM implementation lifecycle Conduct requi...Show more
    Last updated: 4 days ago • Promoted