Administrative Assistant

The Administrative Assistant will staff the City's vendor helpdesk, answering calls, emails, etc. regarding vendor registration, vendor account inquiries and other administrative functions.

Performs other duties as requested.

Will report to :

• JEDEDIAH GREENFIELD, 611 WALKER ST 5TH FLOOR HOUSTON, TX 77002 Monday- Friday 8am-5pm Pay Rate $27.00/per hr.

COMPLEXITY:

• Work consists of standard procedures and tasks where analytic ability is required in following guidelines, policies and procedures .IMPACT OF ACTIONS: Errors in work lead to minor inconvenience and incur some costs.
• Work is typically performed under moderate supervision and within standard operating procedures.

The incumbent occasionally can function autonomously, with the supervisor available to answer questions as they arise .SUPERVISION EXERCISED:

• Direct Supervision: No direct report employees .Indirect Supervision: No indirect reports .CONTACTS: Internal Contacts: Level of internal contact is primarily with professionals and supervisors.

Interaction requires moderate tact and cooperation; e.g., scheduling and/or coordinating two personal calendars, resolving problems and/or obtaining necessary information .External Contacts:

• Level of external contact is primarily with citizens, visitors and/or mid-level representatives of government agencies, guests, vendors and professional contacts with allied organizations.
• Interaction involves information exchange and/or simple service activity requiring moderate tact and cooperation.
• MINIMUM EDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field .
• MINIMUM EXPERIENCE REQUIREMENTS One year of administrative experience is required.
• Professional administrative experience may be substituted for the above education requirement on a year-for-year basis .MINIMUM LICENSE REQUIREMENTS None.

PHYSICAL EFFORT:

• The position is physically comfortable; the individual has discretion about walking, standing, etc .WORK ENVIRONMENT: There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions .PHYSICAL SKILL: Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.
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