Administrative Assistant I

Administrative Support

For over 40 years, Charles River Cell Solutions has worked to making a positive impact on the world by providing the highest quality cellular material and services to biotech and pharmaceutical companies and research organizations that are performing innovative research and developing novel cell-based therapies. We recognize that our success depends on the vision and passion of our employees; that is why we are devoted to making Cell Solutions a rewarding and valuable place to work. We believe in making a difference, and at Cell Solutions, you will make a difference every day.

Job Summary

Provide administrative support to all PAB departments performing daily tasks and duties as well as any other clerical task or duty required or requested by Office Manager or Site Leadership.

Essential Duties And Responsibilities

• Microsoft proficiency in Word, Excel, Teams and Outlook platforms
• Greet and escort visitors around PAB as needed in a professional and friendly manner
• Answer routine / basic questions and accommodate co-workers each shift in regard to office operations and established policies and procedures.
• Administrative functions and projects as assigned by Office Manager
• With guidance, handle special projects and duties as needed (for example, data collection, report creation, database maintenance, contacting personnel for routine updates, etc.)
• Experience (non-proficiency) in PowerPoint, One Note
• Prepare routine documents and forms as requested.
• DocuSign proficiency following company-provided training
• Stay current with and maintain training record and SOPs as required by company
• Faxing, scanning and photocopying as needed
• Maintain office supplies including inventory, rotation and ordering
• Assist with stocking, inventory, maintaining, cleaning and organizing coffee pantries in both building locations (Malvern and Wayne)
• Maintain and prepare office locations (workstations and offices) for existing and future employees. This may include cleaning, organizing and sanitizing workstations between employees.
• Maintain, organize and sanitize conference rooms daily in the morning, throughout the day between uses and at the end of the day
• Place, set up and arrange for catering, as needed.
• Make meeting and travel arrangements, as needed.
• Assist with calendar management, as needed.
• Maintain and process expense reports, as needed.
• Relay information and requests to department members and follow-up as needed.
• Collate and distribute information.
• Coverage of other Administrative functions between two business locations (Malvern and Wayne)
• Receive and distribute mail.
• Take messages and handle routine matters as they arise.
• Establish and maintain files.

Job Qualifications

Education : High School or G.E.D. and specialized secretarial training beyond High School. Associate's degree (A.A. / A.S.) or equivalent from two year college preferred.

Experience : Zero to two years related experience. An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.

Certification!Licensure : None.

Other : Ability to prioritize and multi-task. Good keyboarding skills, proficient in utilizing personal computer, e-mail and standard office software packages (word processing, spreadsheet, presentation, database).

Physical Demands

While performing the duties of this job, the employee is regularly required to talk, hear and is frequently required to work / type at a computer. Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus. Ability to lift up to 10 lbs.

Work Environment

General office working conditions. The noise level in the work environment is usually quiet.

About Charles River Cell Solutions

Charles River Cell Solutions is a global leader and trusted brand in the customization of human-derived biological products and services for biomedical research, drug discovery, and cell and gene therapy development. Cell Solution's vertically integrated solutions support preclinical research, clinical studies from phases 1 to 3, and commercialization with high-quality RUO and GMP-compliant starting material and apheresis collections. In January 2020, HemaCare was acquired by Charles River Laboratories, an early-stage contract research organization (CRO). Combined with Charles River's integrated, early-stage portfolio of discovery, safety assessment, and manufacturing support services, the acquisition creates a unique, comprehensive solution for researchers and cell therapy developers and manufacturers worldwide to help accelerate their critical programs from basic research and proof-of-concept to regulatory approval and commercialization. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs and enhances their productivity and effectiveness to increase speed to market. We work closely with our clients throughout the clinical process to maximize success and drive positive clinical outcomes. Together, with over 20,000 employees within 110 facilities in over 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client's unique challenges. Our client base includes global pharmaceutical and biotechnology companies, government agencies, and hospitals and academic institutions around the world. At Charles River, we are passionate about our role in improving the quality of people's lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly worked on 80% of the drugs approved by the U.S. Food and Drug Administration (FDA) in the past five years. At Cell Solutions, we are passionate about our role in improving the quality of people's lives. We have proudly supported the development of 100% of the current commercially available FDA-approved immunocellular therapies. Our mission is to provide a best-in-class portfolio of high quality, customizable human cellular material and services to support drug discovery, scientific research, and cell therapy. This resonates from our employees and impacts our customers because we know that every day is an opportunity to advance discoveries and make a difference in someone's life. We're committed to providing benefits that elevate your quality of life. Based on your position these may include : bonus / incentives based on performance, 401K, paid time off, stock purchase program, Health and wellness coverage, employee and family wellbeing support programs, and work life balance flexibility.

Equal Employment Opportunity

Charles River is an equal opportunity employer and is committed to providing equal employment opportunities for all qualified applicants and employees without regard to race, color, sex, religion, national origin, ancestry, age, mental or physical disability, family status, pregnancy, military or veteran status, or any other characteristic protected by federal, state, or local laws. It is unlawful in some states (including Massachusetts) to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. If you are interested in applying to Charles River Laboratories and need special assistance or an accommodation due to a disability to complete any forms or to otherwise participate in the resume submission process, please contact a member of our Human Resources team by sending an e-mail message to crrecruitment_US@crl.com. This contact is for accommodation requests for individuals with disabilities only and cannot be used to inquire about the status of applications. For more information, please visit www.criver.com.