Administrative Assistant Sr- Surgical Oncology

As an Administrative Assistant Sr. in the Department of Surgery's Surgical Oncology Division you will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures, under general direction.

Primary Functions

• Utilize Epic to prepare clinical, operative and conference related correspondence, reports, and other documents. Maintain HIPAA confidentiality of department and patient data.
• Maintenance of pagers; ordering new pagers as needed. Maintain, update and distribute call schedules.
• Obtain insurance preauthorization for surgical procedures.
• Compose correspondence as needed, which may contain confidential information.
• Proofread and format documents to ensure accuracy.
• Screen telephone calls and visitors to resolve complex inquiries. Triage patient and provider phone calls, resolve routine inquiries and take appropriate messages.
• Provide backup administrative coverage for other administrative staff during administrative staff vacation and sick time.
• Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
• Compile data and information from multiple sources to prepare reports.
• Process payment requests, requisitions, and invoices.
• Distribute mail and organize filing systems accurately maintaining records.
• Use complex functions of a variety of computer applications and software packages; prepare and compose correspondence, reports, memorandums and other documents.

Knowledge Skills Abilities

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem- solving skills.

LI-SN1

Preferred Schedule :

M-F 8-4 : 30 (hybrid)

Position Requirements :

Appropriate experience may be substituted on equivalent basis

Minimum Required Education : High school diploma

Minimum Required Experience : 5 years of experience

Preferred Education : Business or Health administration related field; Associate degree

Preferred Experience : Health administration related experience, Epic proficiency, knowledge of medical terminology, project coordination

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as : Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
30+ days ago