AU Executive Assistant (OSD0009)

Join Our Professional Community

Are you ready to be part of a professional community that's powering businesses globally to save, grow and transform? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no further - hammerjack has the perfect opportunity for you!

Role : AU Executive Assistant Location : Remote

At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale.

Our Impact : Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.

Job Overview

We are seeking a highly organised and proactive Executive Assistant to support our accounting practice. This role provides a combination of executive support, client administration, and compliance coordination within a professional accounting environment.

The successful candidate will be responsible for maintaining client databases, managing ATO and ASIC communications, coordinating billing and lodgements, and supporting partners and accountants with day-to-day administrative tasks. This role requires excellent communication skills, attention to detail, and a solid understanding of Australian accounting and compliance processes.

Client & Practice Administration

• Maintain and update the Xero client database to ensure accuracy and compliance.
• Manage practice lodgements including Tax, BAS, and ASIC submissions per financial year.
• Log and prepare tax return jobs and maintain workflow tracking systems.
• Manage incoming and outgoing correspondence, including mail, phone calls, and emails.
• Greet clients professionally and assist with inquiries as the first point of contact.
• Update client information and contact details in all relevant systems, ensuring records are current.
• Add new clients and entities to databases and manage onboarding documentation.

ATO & ASIC Liaison

Billing & Finance Administration

Executive Support

General Office & Compliance Support

Qualifications & Experience :

What's in It for You :

Ready to Make a Difference?

If you're ready to join a dynamic team and be part of something truly special, we want to hear from you! Apply directly on this job ad, and let's forge a brighter future together!

hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.