Program Specialist, County Programs

Job Description

Job Description

Description :

OUR MISSION | REMARKABLE IMPACT

Remarkable impact is the heart of Foundation For The Carolinas’ mission, and the driving force behind our mission is the collective impact of thousands of nonprofits, families, companies, and organizations who partner with us to amplify the power of giving.

The Arts & Science Council , a supporting organization of Foundation For The Carolinas, nurtures Charlotte-Mecklenburg’s cultural ecosystem by supporting local creatives and nonprofits. Its mission is to foster community retention, drive economic growth, and enhance residents' quality of life. As both a funder and fundraiser, ASC offers grants, manages public art, supports community-led programs like Culture Blocks, and provides educational programming for PreK-12 students. As an advocate and resource, ASC also provides funding support, workshops, and cultural education. ASC’s work aims to remove barriers, ensure cultural access for all, and promote upward mobility.

HOW YOU’LL ADVANCE OUR MISSION | POSITION OVERVIEW

The Program Specialist for the Community & Artist Support department is a full-time, non-exempt role responsible for providing essential administrative and operational support to four Program Officers who oversee ASC's county-funded grant portfolios. This position ensures the smooth, efficient, and compliant execution of grant cycles, from application intake to reporting and close-out. Under the supervision of the Vice President of Community & Artist Support, the Program Specialist will be a central hub for communication, data management, and process adherence, playing a key part in the success of ASC's vital grant programs that strengthen our community's cultural landscape. The ideal candidate is highly organized, detail-oriented, proactive, and possesses excellent communication and interpersonal skills.

YOUR UNIQUE IMPACT | ROLES & RESPONSIBILITIES

Program Officer Support (70%)

• This role would provide administrative support for the Culture Blocks, Arts in Education, School Funding Opportunities, and Venue & Rental Assistance Program Officers.
• Assist Program Officers with the preparation and distribution of grant guidelines, application forms, and related program materials for various county-funded portfolios.
• Coordinate logistics for grant panel meetings, including scheduling, technology setup (virtual and / or in-person), preparing and distributing panel materials, and managing attendee communications.
• Manage the intake of grant applications, ensuring all submissions are complete, properly categorized, and accurately entered into the grant management system.
• Support Program Officers in preparing grant agreements, award letters, and payment requests, ensuring accuracy and timely processing.

Data Management & Reporting (10%)

Communication & Customer Service (10%) :

Administrative & Operational Support (10%) :

Working Conditions

Requirements :

WHAT YOU’LL NEED FOR SUCCESS : QUALIFICATIONS