Assistant Property Manager

Job Title : Assistant Retail Property Manager

Location : Bethesda, MD

Company : Greenhill Realty Company

Job Type : Full-Time

Schedule : Monday to Friday, with rotational on-call responsibilities for weekends and after hours.

Job Description

Greenhill Realty Company, a leading commercial real estate firm, is seeking a highly skilled and experienced Commercial Retail Property Manager.

The successful candidate will be responsible for managing a diverse portfolio of retail properties, ensuring the highest level of tenant satisfaction and operational efficiency.

General Responsibilities :

• Understanding and aligning with the owner's objectives for property management.
• Conducting regular property inspections to assess potential risks, structural integrity, aesthetic conditions, parking lot maintenance, and lease violations.
• Ensuring timely rent collection and tenant insurance compliance.
• Maintaining excellent tenant relations to support retention efforts.
• Effective communication with tenants through both verbal and written correspondence.
• Conducting property inspections and ensuring the common areas are adequately maintained & presentable.
• Maintaining comprehensive tenant, property management, and maintenance files.
• Managing utility transfers during tenant move-ins / outs.
• Regularly review and update emergency and safety protocols.
• Performing additional tasks as assigned.

Project Management

• Preparing scopes of work, bidding, negotiating, and overseeing contracted work.
• Collaborating with contractors to ensure high-quality and timely completion of work.

Financial Management and Reporting :

• Prepare budgeting, forecasting, and financial planning for the properties.
• Prepare monthly financial reports for owners and stakeholders.
• Monitor and analyze property expenses and income, implementing strategies to increase profitability and reduce costs.
• Coordinate and Administer Accounts Payable
• Oversee Accounts Receivable & issue delinquency and default notices when necessary
• Regularly conducting and reporting on utility meter readings.
• Reviewing and approving bills for contracted services, ensuring accuracy and fairness.
• Accurately billing tenants for service work, legal fees, etc.

Lease Administration :

• Oversee lease administration, ensuring compliance with all terms and conditions.
• Preparing and representing the landlord at Landlord & Tenant hearings, except in exceptional circumstances.
• Conducting move-in and move-out inspections.
• Manage tenant satisfaction using planned communications and initiatives.

Compliance and Legal :

• Ensure compliance with all local, state, and federal laws and regulations.
• Preparing and representing the landlord at Landlord & Tenant hearings, except in exceptional circumstances.
• Stay informed about changes in property law, market conditions, and industry trends.

Requirements

• Minimum 3-5 years of proven experience in commercial retail property management.
• Strong understanding of retail real estate operations and lease agreements.
• Proficient in property management software, Microsoft Office Suite.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Ability to work independently and in a team environment
• Availability for rotational on-call responsibilities after hours & on weekends.
• Successful candidates should possess the capability to operate a vehicle, navigate stairs, conduct property inspections on uneven terrain, and handle physical tasks involving lifting objects.
• We highly value diversity and encourage applications from candidates of diverse backgrounds or who may not have 100% of the skillset required.
• We encourage applications from candidates who are bilingual in English and Spanish
• Alentamos solicitudes de candidatos que sean bilingües en inglés y español.

Benefits

• Competitive salary commensurate with experience.
• Comprehensive Health Insurance plan
• Retirement plan options.
• Profit sharing incentives.
• Paid time off and holidays.
• Opportunities for professional development and career advancement.

How to Apply : Qualified candidates should submit their resume along with a cover letter detailing their relevant experience and interest in the position to Hiring@GreeenhillCompanies.

com with the subject line "Commercial Retail Property Manager Application" OR apply through this listing on LinkedIn.

Greenhill Realty Company is an Equal Opportunity Employer and values diversity in our team. We encourage all qualified individuals to apply.