Administrative Assistant I / II

Administrative Assistant

Founded in 1818, Saint Louis University is one of the nation's oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

Job Summary

Under direct supervision, provides administrative support to faculty and students in assigned academic programs and departments. This position is responsible for representing the University by communicating with internal and external constituents; planning events; initiating purchases; coordinating travel arrangements; and maintaining departmental records.

Essential Job Responsibilities

• Coordinates and performs administrative services; makes arrangements for events and meetings; corresponds with internal and external constituents; distributes mail; makes travel arrangements; screens telephone calls; managing filing systems; maintains department records and assists with preparing administrative reports
• Provides administrative support for the day-to-day operations of assigned area(s); prepares purchase requisitions and procurement card purchases; coordinates and monitors maintenance services; submits requests to recruit, hire, pay, and terminate adjunct faculty, graduate assistants, student workers, and volunteers for all departments and programs in the assigned portfolio; serves as liaison between departments, faculty, and staff
• Provides student administrative support, including but not limited to maintaining course schedules and student records
• Answers and returns telephone calls and e-mails regarding questions and concerns of department / programs; communicates policies and procedures; responds to questions and resolves issues of general complexity
• Handles or assists with confidential issues or sensitive records; provides technical support
• Performs other duties as assigned

Additional Job Duties Administrative Assistant II

Required Knowledge, Skills, and Abilities

Work Environment

This role requires working fully in-person in the office on campus.

Minimum Qualifications (Administrative Assistant I)

Preferred Qualifications

Minimum Qualifications (Administrative Assistant II)

Preferred Qualifications

Saint Louis University is an equal opportunity / affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military / veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and / or with the interviewing process, please contact Human Resources at 314-977-5847.