Healthcare Administration Coordinator

Position Summary

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Reporting directly to the Clinic Manager, this position provides administrative and clerical support to various areas within the Healthcare Department of the Allegheny County Jail to assist in the efficient and effective provision of health-related services.

Overview:
Duties:

• Types, enters data, reviews, edits, and proofreads information, reports, and documents; provides research assistance, and collates, formulates, and disseminates information as directed.
• Prepares, collates, processes, and maintains a variety of records.
• Manages mail and correspondence both within the jail and to outside parties.
• Completes requests for alternative housing and Medical Assistance (MA) forms for incarcerated individuals preparing for release.
• Coordinates with family members to drop off approved medical equipment.
• Completes vital signs on incarcerated individuals being seen in the specialty clinic as requested by the medical provider.
• Collaborates with clinic providers to ensure the coordination of incarcerated individuals on special housing units being seen in the clinic.
• Compiles, generates, and disseminates spreadsheets, reports, and documents.
• Performs administrative and clerical tasks in the daily operations of the specialty clinic.
• Provides relevant information to supervisors, staff, visitors, community agencies, etc., as directed.
• Maintains the confidentiality of patients.
• Schedules and coordinates meetings and activities.
• Maintains computerized tracking, filing, and other recordkeeping systems as requested or required.
• Collaborates with the clinic officer to ensure policies are followed within the clinic.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities Knowledge of:

• Principles and practices of professional business office operations.
• Orientation to detail and accuracy.

Skill in:

• Microsoft Office products.
• Electronic Healthcare Records.

Ability to:

• Effectively communicate, both orally and in writing.
• Work independently and as part of a team.
• Utilize office equipment (copier, scanner, fax, computer, etc.)
• Maintain strict confidentiality of information and records.
• Establish effective working relationships with supervisors, jail administrative and medical management, coworkers, and other stakeholders.
• Adapt to changing priorities and manage multiple tasks in a controlled environment.

Residency: Not required to live in Allegheny County
Veterans' Preference: Will be awarded to eligible candidates.