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Receptionist / Administrative Assistant
Westcord Commercial Real EstateWestlake Village, California, United States4 hours ago
Job type
- Full-time
Job descriptionMaintain and update listings on the company website and major platforms (CoStar, LoopNet). Coordinate and distribute property announcements via Mailchimp. Prepare commission invoices alongside accounting department. Work with our Marketing Director on broker email campaigns. Manage and update broker databases and assist with mail-outs. Prepare listing agreements and expiration reports. Pull and analyze market data reports (vacancy, availabilities, comps). Maintain accurate inventory records and manage Dropbox transaction files. Professionally greet clients and handle incoming calls and messages. Keep the lobby, conference rooms, and kitchen areas tidy and welcoming. Distribute mail, coordinate couriers, and manage office supply orders. Oversee key checkouts, printers / copiers, and general office maintenance. Open the office daily at 8 : 30 AM and secure it at 5 : 30 PM. Organize and maintain digital files for leases, sales, and listings. Support brokers with administrative tasks and reporting. Manage sign inventory and coordinate installations. Support monthly reporting tasks for property management and accounting. Update spreadsheets and verify leasing / sales file completeness. Match receipts, prepare vendor invoices, and organize A / P documentation. Assist with scanning, copying, and binding of monthly reports. Strong organizational and multitasking skills. Excellent verbal and written communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). A proactive, detail-oriented approach to problem solving. A friendly, professional demeanor and team-player attitude. Ability to thrive in a fast-paced, entrepreneurial environment. Competitive hourly pay starting at $25 / hour Health insurance Paid time off Hands-on exposure to commercial real estate brokerage and property management Supportive team environment with opportunities to grow ? Apply now and grow your career with Westcord Commercial Real Estate.
Join Westcord Commercial Real Estate
Receptionist & Administrative Assistant
- ? Westlake Village, CA | ? Full-Time | ? Starting at $25 / hour
Are you organized, personable, and eager to grow your career in the fast-paced world of commercial real estate?
Westcord Commercial Real Estate—a trusted market leader with over 50 years of success—is seeking a motivated Receptionist & Administrative Assistant to join our team during an exciting period of growth. This is a dynamic, in-office role at the heart of our daily operations.
About Westcord
Westcord Commercial Real Estate is a full-service brokerage and property management firm that has been shaping the Southern California market for over five decades. Our success is built on strong relationships, deep market expertise, and a commitment to excellence.
What You’ll Do
Brokerage & Marketing Support
Front Office & Administrative Operations
Property Management & Accounting Assistance
What We’re Looking For
Perks & Benefits
Apply Today
If you’re ready to play a key role in supporting a top-performing commercial real estate team, we’d love to meet you.
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Administrative Assistant Receptionist • Westlake Village, California, United States
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