Legal Operations Specialist — Medical Device (Hybrid — Arden Hills, MN) Possible Temp-to-Hire

Job Description

Our Fortune 500 Medical Device client has an exciting opportunity for a Legal Operations Specialist.

Job Summary :

Responsible for implementing and supporting project management processes. Candidate will establish and maintain project performance metrics and measures, and promote adoption and continuous improvement of standard project management practices. Supports project planning sessions, works with project teams to set-up and initiate new projects, and ensures post-project reviews are completed in a timely manner . Involved in portfolio and project status reporting. Implements and supports the use of project management and team collaboration technologies.

Key Responsibilities :

1. Manage complex scheduling across legal leadership and cross-functional teams, including recurring meetings, project check-ins, and executive briefings.

2. Draft, format, and finalize legal documents, PowerPoint presentations, and internal communications for leadership and project teams.

3. Provide general administrative assistance including expense reporting, booking working space and conference rooms, onboarding, and mail.

4. Assisting in the planning, execution, and finalizing of projects. Assistance may include drafting communications, scheduling meetings, acting as a liaison between project stakeholders, acquiring resources and coordinating efforts of multiple team members, and conducting project post mortems .

5. Lead coordination efforts for department programs (such as continued legal education programs) ensuring alignment across stakeholders, tracking milestones, and supporting communications and reporting.

6. Support project teams in the use of Microsoft Office Suite and other select technologies.

Quality Systems Duties and Responsibilities :

Build Quality into all aspects of their work by maintaining compliance to all quality requirements.

Qualifications :

3+ years of experience in legal operations, legal administration, or project coordination.

Additional Job Specific Requirements :

• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with legal tech platforms and project management tools is a plus.

Other Details :

Schedule : 08 : 00 : AM - 04 : 30 : PM

Work Setup : Hybrid - 3 days onsite in Arden Hills, MN

Contract Length : 12 Months (12 / 1 / 2025 - 11 / 30 / 2026)

Requirements

Has experience implementing and supporting project management processes Able to establish and track project performance metrics and measures Familiar with standard project management practices and continuous improvement methods Has experience planning, initiating, and closing out projects Can support or lead portfolio and project status reporting activities Experienced in managing complex scheduling for leadership and cross-functional teams Skilled in drafting, formatting, and finalizing legal documents and presentations Can coordinate and support department programs or initiatives (e.g., training, compliance, legal education) Experienced in managing project communications and stakeholder coordination Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Comfortable supporting project teams in the use of collaboration tools and technologies Has experience with legal technology platforms (preferred) Has experience with project management tools (preferred) Demonstrates strong organizational and communication skills