Billing Specialist

Billing Specialist

Department : Finance & Accounting Location : Oakland, CA

Job ID : 1471

Salary : $60000 - $70000 Per Year

Employee Referral Bonus : Employee Referral Eligible

Life at PE :

Perkins Eastman is a global design firm with expertise that covers all aspects of the built environment. With studios in 24 locations worldwide, we design for people, to enhance the human experience and leave a lasting and positive impact on people’s lives and the world we inhabit.

Perkins Eastman embodies a highly collaborative, team-focused culture. We are a design oriented, convergent firm in which our professional roster consists of architects, interior designers, planners, urban designers, graphic designers, construction administration specialists and several other professional disciplines.

Perkins Eastman is an Equal Opportunity Employer and offers competitive compensation and benefits package including professional development opportunities, an option of flexible and some remote work if desired, a performance-based compensation plan and 401K.

Primary Responsibilities :

• Process high volume of complex bills.
• Ensure that invoicing is timely and accurate according to the client contract and in compliance with the firm’s policies and internal controls to ensure integrity of the firm’s financials.
• Works closely with project managers / project accountant to coordinate and assist with all invoices related activities.
• Prepare monthly billing reports and analyses, to share with project managers and project accountants. Coordinate follow-up and corrections in timely manner.
• Review unbilled labor report monthly to ensure professional services are invoiced to the clients in timely manner.
• Correspond to client inquiries and troubleshoot in a timely manner. Escalate issues as needed. (e.g., audit requests, billing & payment reconciliation)
• Monthly assessment of net billing in comparison to net revenue
• Performs related duties as assigned.

Key Skills :

• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Full knowledge of Microsoft Office tools is required.
• Highly organized and detail-oriented
• Strong mathematical and analytical skills
• Excellent oral and written communication skills
• Proven ability to handle multiple projects simultaneously.
• Eager to learn and takes initiative.
• Good problem-solving and time management

Required Qualifications

• Associate degree required, and bachelor’s degree preferred.
• A minimum of 2 year of experience within a professional services environment preferably in Architectural, Engineering and Construction.
• Ability to multi-task and meet deadlines in a fast-paced, dynamic environment.
• ERP experience (Deltek Vision) desired
• Ability to maintain confidentiality and manage confidential information.
• Possess and demonstrate the highest degree of integrity Commitment to ethical behavior and compliance with all Company policies, current FASB guidance, and US and International laws.

Department : Finance & Accounting

Type : Hybrid. 2-3 days in office, flexible days / working hours.

What we offer you :

• Robust medical, dental and vision coverage
• 401k Options
• Company Paid Holidays
• Life Insurance
• Pre-tax commuter benefits
• Professional Development
• Competitive salary

Compensation may vary based on the job level and your geographical work location.

Salary Range : $60,000 - $70,000

Location : Qualified candidates must be within commuting distance to any of our following studios : New York, Los Angeles, Costa Mesa, Oakland, San Francisco, Seattle

Perkins Eastman is an affirmative action, equal opportunity employer and a participant in the U.S. Federal E-Verify program.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.