Project Coordinator - Hoffman Estates, IL

Project Coordinator

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Project Coordinator to join our amazing culture. In this role, you will provide administrative support to the local office. As a Project Coordinator, you will be a part of a dynamic team that allows you to grow as Convergint grows.

You have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Coordinator.

With 20-years of proven growth and exceptional performance, our mission is to be our customer's best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 values and beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.

Assisting with project delivery and administration of multiple installation projects throughout their life cycle. Working with multiple Project Managers to ensure project delivery meets clients' expectations and the project is completed on time and within budget. Administering project setup in financial system, project management application. Acting as central information source by maintaining, communicating, and distributing project details in conjunction with company and client requirements. Following up daily with project team members on uncompleted tasks and open issue logs. Documenting actions in project management application. Updating project status with client on a regular basis. Researching, compiling, processing and coordinating project data e.g. data entry, report generation, metrics collection. Using the financial system to monitor budget, actual project cost and cost commitments. Coordinating with other business areas such as Sales, Service, and Safety relating to project activities. Organizing, administering, and maintaining electronic, and hard copy filing systems in accordance with Convergint's record retention policies and procedures, including regular review of project files / folder structure and contents, archiving and preparation for project team use. Preparing Purchase Orders for project materials and coordinating orders with purchasing department. Working with Warehouse, Project Managers, Field Supervisors and Engineering for active tracking of material orders, delivery dates, and reconciliation of project material in warehouse. Preparing project invoices and working with the Project Managers and Accounts Receivable team with analysis and tracking of client invoices. Assisting with project closeout documentation and project turnover to Service team for warranty and post-installation support. Performing other duties and responsibilities as requested or required.

Strong ability to work independently and as a team member. Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business. Strong attention to detail. Service skills and awareness for customer care / satisfaction. Strong computer skills - Word / Excel. Excellent organizational skills and the ability to handle multiple projects simultaneously within tight deadlines. Shows initiative engages in proactive behavior and looks for opportunities. Strong analytical skills necessary to resolve problems and look for solution. Strong financial analytical skills including cost control. Strong ability to facilitate a collaborative working environment for customers and team members.

Convergint fosters a supportive, accessible, and inclusive environment in which all individuals are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits : 10 Company Holidays and Paid Time Off starting at 13 days annually Fun & Laughter Day Off Medical, Dental & Vision Plan Life insurance & Disability Plan Wellness Program 401K Matching Plan Colleague Assistance Program Tuition reimbursement Competitive salary and compensation plan Vehicle reimbursement plan or company vehicle Corporate Social Responsibility Day Cell phone reimbursement (if applicable) Paid parental leave

Education : High School / GED or equivalent Preferred Experience : 1-3 years administrative support, office management or equivalent Convergint is an Equal Opportunity Employer.