Payroll Coordinator

Job Title :  Payroll Coordinator

Location :  Lockport, LA

Position Overview : A Payroll Coordinator manages the Company-wide payroll processes and compliance with federal / state governing regulations.  Has the total responsibility for the accurate and timely execution of payroll. Analyzes and reconciles weekly time data to ensure accurate execution of Company-wide payroll.  Coordinates and schedules weekly time and data entry runs with all facilities to maintain and / or improve efficiency.  Responsible for implementing Company payroll policies and procedures for all facilities.

Key Responsibilities :

• Manages the Company’s payroll processes.
• Responsible for accurate and timely payroll for entire organization.
• Analyzes all payroll data such as hours worked, taxes, insurance, and other withholdings for each employee.
• Implements the Company’s payroll policies and procedures for all facilities.
• Ensures compliance with all federal and state tax requirements by completing federal 941 tax form, state withholding, and state unemployment forms as well.
• Complete federal year-end tax reporting with the filing of W-3 and W-2’s to all employees.
• Complete all state year-end tax forms with annual state withholding filings.
• Experience with setting up company with different state department of revenues once new employees are hired in new state.
• Maintain records and report to different federal and state agencies with payroll garnishments withheld from employee’s paychecks.
• Assists personnel in the payroll / accounting departments at other entities, especially as it applies to the consistent application of payroll policies and procedures.
• Enters and monitors deductions for employees such as garnishments, employee purchases, levies, income assignments, savings bonds, etc.
• Reviews wages computed and corrects errors to ensure accuracy of payroll.
• Reconciles reports such as US Gross Net Summary Report, Federal / State Tax Remittance Reports, GRE Reports, Unacceptable Tax Balance Reports, 401k Reports, etc.
• Oversees all testing for payroll applications.
• Calculates and analyzes totals in regards to earnings, STD / LTD, Workers’ Comp., etc and forwards to the appropriate agency.
• Calculates and remits tax deposits and resolve discrepancies with IRS.
• Processes supplemental payrolls such as safety bonus, service awards, and other garnishments.
• Maintains a high degree of ethics, integrity, diplomacy, and confidentiality in dealing with employees and external customers.
• Must follow all Company policies and procedures, including those relative to employee safety, environmental policy, and the principles of our quality system.
• Validates general ledger coding on all invoices entered.
• Uploads positive pay file to bank of all payments made in order to mitigate fraud opportunities.
• Distributes payment register to management for review.

Qualifications :

Skills and Abilities :

Bollinger is an equal opportunity employer and is committed to providing employment opportunities to minorities, females, veterans and disabled individuals, and without regard to sexual orientation and gender identity.