Administrative Business Partner - 12 Month FTC - L4 - US

Administrative Business Partner - 12 Month FTC - L4 - US

Administrative Business Partner - 12 Month FTC

Artificial Intelligence could be one of humanity's most useful inventions. At DeepMind, we're a team of scientists, engineers, machine learning experts and more, working together to advance the state of the art in artificial intelligence. We use our technologies for widespread public benefit and scientific discovery, and collaborate with others on critical challenges, ensuring safety and ethics are the highest priority.

We are seeking an Administrative Business Partner to support up to three leaders, who can strategically manage the day-to-day operational needs and support on projects & initiatives to help drive team & company priorities. This role would suit someone who thrives in a fast-paced, changeable environment and enjoys working as part of a team.

The Role : Key Responsibilities

• Strategically and proactively manage a very complex and ever-changing calendar of meetings, conference calls, interviews, appointments, across numerous time zones and different office locations.
• Supporting with operational tasks and processes; suggesting ideas for continuous improvement to increase efficiencies
• Collating and tracking actions and deliverables
• Meeting support - circulating agendas, capturing notes and ensuring actions are followed up on and are completed. Ensure meeting roles, agendas and briefing documentation are in place for each meeting.
• Develop a strong working relationship with each leader : thinking ahead, handling priorities, anticipating needs and future challenges, proposing solutions to enable effective decision-making.
• Understanding of the key stakeholders; build and maintain effective working relationships across the whole organisation.
• Draft and send out team communications
• Organise and execute internal and external events for business and team events e.g. off-sites, lunches, talks, seminars, visitors.
• Arrange domestic and international travel for meetings, international office visits and speaking engagements e.g. hotel reservations, flight check-in, visas, detailed travel itineraries and overseas transport.
• Financial administration e.g. compile expense claims, approve purchase order requests, contract creation, reimbursements, etc.
• Act as a point of contact, dealing with incoming requests, requiring heavy email correspondence.

About You

You are a resilient Administrative Business Partner, with experience working in a fast-paced environment. You are energetic, enthusiastic and have a keen interest to continue to develop your career in supporting and enabling others. Colleagues describe you as positive, warm, kind, trustworthy and efficient; with a can-do attitude, willingness to learn and a strong desire to grow.

Salary Band for the Role : 93,000 USD - 133,000 USD