Administrative Assistant - Senior - Children's Hospital

Administrative Assistant - Senior

UPMC is hiring a full-time Administrative Assistant - Senior to support their Division of Pediatric Endocrinology team at UPMC Children's Hospital in Pittsburgh!

The Division of Pediatric Endocrinology provides diagnostic and therapeutic services for children with diabetes mellitus, hypoglycemia and disorders of physical growth, sexual maturation, thyroid function, pituitary function, and calcium and phosphorous metabolism. The Pediatric Endocrine Testing Center provides diagnostic endocrine tests for patients (both children and adults) in areas of endocrinology and carbohydrate, amino acid, and mineral and lipid metabolism. The center addresses growth abnormalities and the range of conditions that can cause them. As a nationally recognized research center, UPMC Children's Hospital's Division of Pediatric Endocrinology participates in the latest clinical studies, which involve human volunteers and are intended to add to our medical understanding.

The Administrative Assistant - Senior will be responsible for supporting the Endocrinology Division Director as well as other Research Faculty in the division. Tasks may include supporting NIH grant applications, laboratory support, scheduling patients, clinical and research reporting, and making travel arrangements for potential faculty / staff.

This position will work Monday through Friday, 7 : 30am to 4 : 00pm, with no evenings, weekends, or holidays required. Previous experience as an Administrative Assistant, Executive Assistant, Secretary, or similar administrative support experience is required!

Responsibilities :

• Provides input to presentations and other department / supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• May also perform all responsibilities of an Administrative Assistant - Intermediate :
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• May make travel arrangements.
• Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

High school diploma or equivalent.

5 years experience in an increasingly responsible administrative support role.

Ability to perform advanced functions in word processing, electronic mail / calendar, spreadsheet, presentation and database software. Ability to use applicable MS Suite products. Advanced knowledge of business processes and procedures. Working knowledge of accounting and financial principles and functions. Ability to analyze data. Ability to use discretion and independent judgment.

Licensure, Certifications, and Clearances :

UPMC is an Equal Opportunity Employer / Disability / Veteran