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Mailroom Clerk
Mailroom ClerkRussell Tobin • Dallas, TX, US
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Mailroom Clerk

Mailroom Clerk

Russell Tobin • Dallas, TX, US
2 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Job Title : Coordinator – Facilities Services

Pay Rate : $20 / hr on W2

Location : Dallas, TX 75234

Duration : 6+ Months (Contract)

Shift : Monday – Friday, 8 : 00 AM to 5 : 00 PM

Start Date : Immediately

Position Overview

The coordinator – Facilities Services is responsible for organizing, coordinating, and implementing office processes and procedures to ensure operational efficiency. This role provides hands-on support for mailroom operations, print device maintenance, shipping and receiving, office supply management, and conference room / AV setup.

Note : This is not an administrative or clerical position — the ideal candidate must have mailroom experience and be comfortable meeting physical demands , including lifting up to 25 lbs and being on their feet during the shift.

Key Responsibilities

Print Device Support

  • Deliver paper and supplies for printers, copiers, and fax machines.
  • Serve as the first responder for print device issues and escalate to technical services when needed.
  • Ensure proper maintenance and utilization of all print equipment and related supplies.

Mailroom / Shipping & Receiving

  • Process all outgoing U.S. Postal Service mail and business-related FedEx shipments.
  • Log, verify, and record all incoming / outgoing accountable mail (FedEx, DHL, UPS, Express, Registered, Certified, Insured, etc.).
  • Sort and distribute incoming mail and packages throughout the facility.
  • Obtain signatures for all accountable mail deliveries.
  • Handle urgent internal and outgoing delivery requests (business use only).
  • Maintain and provide specialized mailing forms (Express, Registered, Certified, Insured).
  • Interact daily with vendors to ensure accuracy and compliance with mail center operations.
  • Update vendor address lists to ensure timely and correct deliveries.

    • Conference Room & Facility Support

  • Set up audio-visual equipment and prepare meeting spaces, including Skype, WebEx, teleconferences, and video teleconferences (VTC).
  • Ensure AV systems and conference rooms are properly maintained and fully operational.
  • Assist with meeting refreshments (coffee and snacks) as requested.

    • Qualifications & Requirements

  • Mailroom experience is required (shipping, receiving, and package handling).
  • Ability to lift up to 25 lbs and stand or walk for extended periods.
  • Strong organizational and multitasking abilities with excellent attention to detail.
  • Reliable, proactive, and able to work independently with minimal supervision.
  • Experience coordinating with vendors and maintaining inventory preferred.
  • Excellent communication and problem-solving skills.
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    Mailroom Clerk • Dallas, TX, US

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