Administrative Assistant - Transbay 2 West

Job Summary :

• The Administrative Assistant assists the Property Manager and Assistant Property Manager in managing all move-ins, move-outs, re-certifications and unit inspections for the property.
• This position regularly processes detailed paperwork and interacts extensively with residents and staff.
• The ideal candidate is a team player with strong interpersonal, customer service, and organizational skills who pays attention to detail and thrives in active and bustling neighborhoods.

Status :

Onsite The Organization :

We encourage people of color to apply.

What You Will Do Essential Functions Process daily email / mail and screen phone calls Handle typing, photocopying, faxing, scanning, and filing Create and maintain tenant files, work orders, referral lists & tenant rosters Create and ensure letters and notices are delivered on time to tenants Handle office hours & triage tenant complaints & work orders to appropriate staff Assist with monthly rent collection, batching and depositing Job Responsibilities Regularly update all tenant rosters, referral lists and ongoing tenant data Assist with typing up letters, notices to enter, and warnings to tenants Assist with creating monthly newsletter to tenants Check property mail, rent, and work order boxes daily and distribute to appropriate staff Relay any reasonable accommodation request to Property Manager or Assistant Manager Process daily email and screen phone calls Maintain orderliness of property management office Handle typing, photocopying, faxing, and filing Responsible for managing the building when Property Manager and Assistant Property Manager are off-site Assist in rent collection and processing Enter work orders in Yardi software Other duties to support Property Manager as needed Other :