Talent.com
Project Accounting Analyst
Project Accounting AnalystApex Companies • Brentwood, Tennessee, USA
Project Accounting Analyst

Project Accounting Analyst

Apex Companies • Brentwood, Tennessee, USA
4 days ago
Job type
  • Full-time
Job description

Are you highly motivated hard-working and seeking to join a growth-focused consulting & engineering firm Are you looking for a company that will invest in your development and grow your professional skills If so consider a career with Apex!

Powered by record sales extraordinary client retention strategic acquisitions and an entrepreneurial spirit Apex Companies is one of the fastest growing engineering and environmental consulting firms in the US. We were recently recognized by the Zweig Group as one of the fastest growing firms in the AEC industry. We take pride in providing our clients with exceptional service and have earned numerous awards for project excellence. We continue to grow and we want you to grow with us.

We are hiring a Project Accounting Analyst for our Brentwood CA office.

Primary Responsibilities include :

  • Project Set-up & Maintenance

Ensure projects are set-up in the accounting system in a timely manner and in accordance with the client contract

  • Review and ensure contract terms agree to information provided on Project Set-up form (PSF)
  • Maintain project-related records including contracts change orders PSF and other project related documents
  • Ensure billing rates are set up in accordance with the contract and / or company guidelines
  • Ensure change orders are processed in a timely manner
  • Assist project managers to ensure revenue and cost budgets are set up properly
  • Close out projects in a timely manner upon completion
  • Invoicing
  • Review project expenses and ensure they are reflected correctly and calculated at correct rates

  • Establish a regular routine for preparing invoices and submitting to project managers for review and approval
  • Ensure all invoices and billings are prepared in accordance with contract and / or company guidelines
  • Ensure all invoices are posted into the accounting system when submitting to clients
  • Reconcile all unbilled (WIP) or deferred (negative WIP) balances monthly and address or elevate accordingly
  • Ensure subcontractor invoices are entered in a timely manner and paid according to APEXs pay-when-paid policy / guidance
  • Collections
  • Establish a regular routine for courtesy follow-ups on invoices submitted to clients

  • Review past-due invoices on a weekly basis with project managers and determine a plan of action for following up with the client. This should include documenting actions taken.
  • Coordinate with Corporate Receivable staff regarding collections
  • Track retainers and application of retainers to projects
  • Monitor Projects and Project Financials
  • Review and work with project / division managers on an on-going basis to address the following :

    Negative Backlog - Projects where JTD revenue exceeds budget

  • WIP balances determine the cause and resolution of any WIP balances after billings are complete and elevate to management as needed
  • Inactive project review inactive projects or projects without activity for an extended period and if WIP and A / R balances are clear complete or close-out as appropriate
  • Ensure accurate cost and revenue accruals on projects and research any discrepancies
  • Understand and validate appropriate revenue recognition on projects
  • Other Responsibilities :

  • Compile information for internal and external auditors as required
  • Attend project reviews and meetings regarding projects (financial information or discussions)
  • Support project managers on any project-related financial activities
  • Support and develop ad-hoc reports as needed for management
  • Support compliance on corporate initiatives
  • Communicate effectively with other project team members and elevate concerns to management
  • Supervise / manage helpers who will assist as needed in all above responsibilities
  • Support on other ad hoc tasks as deemed necessary
  • What were looking for :

  • A ssociate s Degree or currently pursuing preferably in Business Administration or Accounting
  • Minimum of 3 years of office experience
  • Highly organized and strong attention to detail
  • Proficient in MS Office / Excel
  • Well organized and able to track and report on information
  • Multi-tasker and s elf s tarter
  • Excellent written and verbal communication skills
  • Preferred Skills :

  • Experience with cost and revenue tracking a plus
  • Familiarity with one or more accounting operating systems is a plus
  • Vision or Deltek product experience a plus
  • Experience working in Professional Services a plus
  • Why youll love working for us :

  • Medical dental and vision plan options
  • Company-paid life short and long-term disability insurance
  • 401k plan
  • Paid time-off and holidays
  • Cross-training and the ability to work on a variety of projects
  • Other perks and incentives
  • Working with the best and brightest in the industry
  • 1800 employee national firm with 50 locations across the US
  • Apex Job Title : Project Accounting Analyst

    Req ID : 10938

    Hourly Expected Pay Range

    $33 - $34 USD

    We believe in equality for all and celebrate the diversity and differences of our employees customers and communities. We do not discriminate based on gender race or color ethnicity or national origin age disability religion sexual orientation gender identity or expression veteran status or any other applicable characteristics protected by law. Apex aims to make accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process please contact or . Likewise feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO / AA / VEV / Disabled Employer

    TO ALL RECRUITMENT AGENCIES : Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our careers sites or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.

    Required Experience :

    IC

    Key Skills

    Internal Audit,Accounting Tally,Data Entry,Compliance,Accounting & Finance,Oracle database,GAAP,General Ledger Accounting,Communication,External Audit,MySQL,MS SQL,Microsoft offices,Financial statement,ACCA

    Employment Type : Contract

    Experience : years

    Vacancy : 1

    Monthly Salary Salary : 33 - 34

    Create a job alert for this search

    Accounting Analyst • Brentwood, Tennessee, USA

    Related jobs
    Accounting Assistant

    Accounting Assistant

    Ingram Content Group • La Vergne, TN, United States
    Full-time
    Company DescriptionJob Description.In this role, you will coordinate daily / weekly / monthly cash balancing activities, daily / weekly / monthly report review, discrepancy resolution, and information trac...Show more
    Last updated: 20 days ago • Promoted
    AR Analyst

    AR Analyst

    Cynet Systems • Nashville, TN, United States
    Full-time
    Conducts unapplied cash research by validating customer payment history.Communicates effectively with customers (via email and phone) to achieve resolution of unapplied cash within service level ag...Show more
    Last updated: 9 days ago • Promoted
    Credit Analyst (NOTE-Application must be completed for consideration)

    Credit Analyst (NOTE-Application must be completed for consideration)

    Macon Bank & Trust • Gallatin, TN, United States
    Full-time
    OBJECTIVE : Perform various analyses, including thorough reviews of financial statements and preparation of reports.Primarily comprised of commercial real estate including land development, resident...Show more
    Last updated: 7 days ago • Promoted
    Project Coordinator (Fixtures and Supplies)

    Project Coordinator (Fixtures and Supplies)

    Dollar General • Goodlettsville, TN, US
    Full-time
    This role is responsible for coordinating on the day-to-day tasks necessary for ensuring the timely deliveries of fixtures and supplies needed for pipeline store setup through our fixture warehouse...Show more
    Last updated: 4 hours ago • Promoted • New!
    Workplace Solutions - Equity Plan Management Analyst

    Workplace Solutions - Equity Plan Management Analyst

    JPMorganChase • Nashville, TN, United States
    Full-time
    Join our dynamic Equity Plan Management team within Workplace Solutions as a Equity Plan Management Analyst, where you will have the opportunity to play an integral part in our client service deliv...Show more
    Last updated: 9 days ago • Promoted
    Senior Agency Professional; Finance / Accounting

    Senior Agency Professional; Finance / Accounting

    Tennessee Staffing • Nashville, TN, US
    Full-time
    Join Our Caring Community and Put Health First.The Senior Agency Management Professional provides support for handling and analyzing data that pertains to the compliance and commissions of Humana e...Show more
    Last updated: 3 days ago • Promoted
    Procurement Data Analyst

    Procurement Data Analyst

    Helix Traffic Solutions, LLC • Murfreesboro, TN, United States
    Full-time
    The Procurement Data Analyst will be a key member of the newly formed Corporate Procurement team at Helix Traffic Solutions, supporting the company’s transformation towards a centralized and data-d...Show more
    Last updated: 10 days ago • Promoted
    Workplace Solutions - Equity Plan Management Analyst

    Workplace Solutions - Equity Plan Management Analyst

    JPMorgan Chase & Co. • Nashville, TN, United States
    Full-time
    Workplace Solutions - Equity Plan Management Analyst.Job Category Client Operations Management.Business Unit Asset & Wealth Management. Posting Date 06 / 16 / 2025, 12 : 23 PM.Join our dynamic Equity Plan...Show more
    Last updated: 9 days ago • Promoted
    Payroll Timkeeping Analyst

    Payroll Timkeeping Analyst

    LHH Recruitment Solutions • Nashville, TN, United States
    Full-time
    Job Title : Payroll Timekeeping Analyst.Maintain and update employee timekeeping records, including hours.Review and verify timekeeping data for accuracy and completeness,.Prepare and distribute pay...Show more
    Last updated: 1 day ago • Promoted
    Sr. Financial Analyst

    Sr. Financial Analyst

    CKE • Franklin, TN, United States
    Full-time
    Financial Analyst, Supply Chain Finance, is responsible for taking ownership of the consolidated Forecast, Budget, and Variance Analysis tasks with a primary focus on Supply Chain.This role will ne...Show more
    Last updated: 1 day ago • Promoted
    Accounts Payable Analyst

    Accounts Payable Analyst

    Mindlance • Nashville, TN, United States
    Full-time
    Performs a variety of routine and non-routine accounting activities in accounts payable.Processes and posts supplier invoices and payments within accounts payable. Ensure payments are made on time a...Show more
    Last updated: 5 days ago • Promoted
    Remote Investment Analyst - AI Trainer ($50-$60 / hour)

    Remote Investment Analyst - AI Trainer ($50-$60 / hour)

    Data Annotation • Murfreesboro, TN, United States
    Remote
    Full-time +1
    We are looking for a finance professional to join our team to train AI models.You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of ...Show more
    Last updated: 3 days ago • Promoted
    Project Accountant

    Project Accountant

    CFS • Nashville, TN, US
    Full-time
    Project Accountant - Residential Construction | Onsite | Nashville | Up to $100,000.A leading residential homebuilding company in Nashville is seeking a. This fully onsite role offers the chance to ...Show more
    Last updated: 14 days ago • Promoted
    Business Analyst Jr

    Business Analyst Jr

    nLeague • Nashville, TN, US
    Full-time
    Location : 710 James Robertson Parkway , Nashville, Tennessee 37243.The Department of Education is hiring staff in support of the Education Freedom Scholarship Program. This staff will be responsible...Show more
    Last updated: 9 days ago • Promoted
    Capital Project Analyst

    Capital Project Analyst

    Comrise • Nashville, TN, United States
    Full-time
    The Capital Project Analyst is responsible for assisting the Capital Project Team and FacilitiGroup Engineers with day-to-day activities related to managing the FacilitiGroup capital program includ...Show more
    Last updated: 1 day ago • Promoted
    ERP Analyst 3 (Hybrid)

    ERP Analyst 3 (Hybrid)

    Precision Castparts Corp • Nashville, TN, United States
    Full-time +1
    Kentucky, New York, Ohio, Oklahoma, Pennsylvania, Tennessee, Texas, Washington.Arlington, Jenkintown, Nashville, Tulsa, Wilder, Woodinville. With more than 120 operations and approximately 20,000 em...Show more
    Last updated: 30+ days ago • Promoted
    Sr. Finance Analyst

    Sr. Finance Analyst

    KY Staffing • Nashville, TN, US
    Permanent
    Analyst, you'll apply advanced cash and accrual accounting fundamentals to prepare, evaluate, maintain, and deliver complete and accurate financial reports for a complex portfolio of CBRE clients a...Show more
    Last updated: 1 day ago • Promoted
    Capital Projects Analyst

    Capital Projects Analyst

    FOCUSPOINT • Nashville, TN, United States
    Full-time
    Quick Apply
    Position : Capital Projects Analyst The Capital Projects Analyst provides support to project management teams in overseeing organizational capital programs.This role inv...Show more
    Last updated: 1 day ago