Talent.com
Receptionist

Receptionist

Indianapolis StaffingIndianapolis, IN, US
3 days ago
Job type
  • Full-time
Job description

Receptionist Position

We are looking for an organized and detail-oriented receptionist to join our team on a contract basis in Indianapolis, Indiana. In this role, you will be the first point of contact for visitors, guests, and staff, ensuring smooth communication and efficient operations within a non-profit organization. Your attention to detail and ability to manage administrative tasks will be vital to maintaining the functionality of our office.

Responsibilities :

  • Welcome and assist guests and visitors, ensuring a positive and seamless experience.
  • Manage incoming and outgoing mail, including deliveries, and distribute them appropriately.
  • Maintain and update office files, ensuring accurate record-keeping and organization.
  • Oversee the master calendar, keeping team members informed of important dates and schedules.
  • Scan physical documents into electronic files to ensure accessibility and security.
  • Coordinate email correspondence, responding promptly and effectively to inquiries.
  • Direct guests to appropriate departments or personnel based on their needs.
  • Provide general administrative support to various departments as needed.

Requirements :

  • Minimum of 3 years of experience as a receptionist or in a related administrative role.
  • Proficiency in managing calendars and scheduling appointments.
  • Strong organizational skills with the ability to update files and maintain records accurately.
  • Experience handling mail and deliveries in a meticulous and efficient setting.
  • Excellent communication skills, both written and verbal, for email correspondence and guest interaction.
  • Ability to scan and manage electronic files efficiently.
  • A welcoming and organized demeanor when assisting guests and colleagues.
    • Create a job alert for this search

    Receptionist • Indianapolis, IN, US