Engineering Administrative Assistant

Job Description

Job Description

Job Summary

The engineering administrative assistant will greet, welcome, and direct visitors as well as notify company personnel of visitor arrivals. The engineering administrative assistant will maintain all engineering administration tasks between tug, fleet, and various departments within the organization.

Key Interactions

G&H Employees, G&H executive leadership, senior client leadership, mariners, industry associations, and 3rd party vendors

Job Responsibilities, Required Knowledge, Skills

• Ability to always communicate effectively and professionally
• Ability to familiarize with company documents including policies and procedures and the company Towing Management Systems (T.S.M.S)
• Ability to maintain confidentiality in all matters and areas of the organization
• Ability to manage multiple demands simultaneously while maintaining service standards
• Ability to understand and execute complex oral and written instructions
• Ability to work independently with minimal or no guidance
• Adhere to all company policies and procedures
• Desire to learn new responsibilities as business needs grow
• Excellent written and verbal communication skills
• Computer Skills including Microsoft Excel
• Forward calls and messages to available personnel and the appropriate parties
• Interpersonal skills including self-awareness and the ability to deal professionally with others and always make professional judgments
• Must be a team player and support the mission, vision, and goals of the company and the Engineering departmental strategy
• Must be service-oriented and customer-centric to all internal and external customers
• Proven ability to troubleshoot, test resolutions, and escalate common issues
• Proven analytical and problem-solving skills
• Strong communication, organizational, analytical, time management, problem-solving, and planning skills
• Support Engineering with production optimization when needed
• Support social event planning when necessary
• Supports engineering staff with daily responsibilities
• Keep the engineering office in a tidy, sanitary, and organized condition
• Order and stock office supplies for engineering department
• Review and process hourly employee time cards and time sheets
• Log formal documents for traceability of G&H and audit standards
• Implementation of tug data for engineering systems of equipment components, specific per tug (class)
• Manage engineering physical, digital and web based document storage ensuring all documents are accessible, correct and consistent across all platforms
• Process daily engine department logs for all vessels
• Receives and processes all periodic oil and coolant samples to the laboratory.
• Process fuel and lube requestions for port engineer’s authorization
• Maintain the monthly fuel consumption report
• Update Excel spreadsheets as needed and verify consistent information across platforms

Education & Experience

Required Licensure & Certifications

Working Conditions

Special Projects

Behavioral Competencies

Time Management

Teamwork

Listening

Resourcefulness

Essential Job-Related Physical & Mental Requirements

Physical :

Mental :

Worksite Environmental Conditions

We are an equal opportunity employer and prohibit unlawful discrimination per federal, state, and local laws. We value diversity and are committed to being an inclusive environment for all candidates and employees representing a variety of backgrounds, perspectives, and skills. All employment is based on qualifications. Qualified individuals must be able to perform all the functions listed in the job description with or without reasonable accommodation as based on ADA requirements.