Administrative CoordinatorAscend • Hayward, CA, US
Administrative Coordinator
Ascend • Hayward, CA, US
30+ days ago
Job type
- Full-time
Job description
Job Description
Job Description
Job Description
The Property Management Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Property Management Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Property Management Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Property Management Administrative Coordinator include the following:
Responsibilities Include:
- Provides direct administrative support to Property Manager, Assistant Property Manager and Chief Engineer (CE) and tenants as needed
- Serves as the main point of contact (POC) for service requests from tenants
- Enter tenant service requests into work order system
- Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards
- Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel.
- Codes and splits invoices based on cost centers and services performed
- Prepares bill backs/re-bills for special tenant requests
- Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are billed back/re-billed to tenants monthly
- Ensure engineers take monthly readings from electric meters for tenants that have supplemental units.
- Assists in management audits and prepares all files and records in preparation for the audit
- Internal and external correspondence
- Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy
- Update and file all documents for vendors and tenants and ensure that contract and lease administration files are accurate and up to date
- Maintain and update tenant contact databases
- Organize departmental meeting and travel arrangements
- Manages the new tenant welcome and orientation program
- Revises and distributes updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book
- Processes all aspects of accounts receivable
- Obtains completed W-9 forms from all vendors
- Negotiates office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines
- Tracks budget line items relating for administrative account purchases and resolves negative variances relative to budget
Requirements
- 2+ years of previous Coordinator experience with commercial real estate experience a real plus!
- Highly proficient in Microsoft Word, Excel, and Outlook.
- Professional, reliable, flexible and have a positive, can-do attitude.
- Excellent attention to detail with strong customer service skills and ability to prioritize
- Ability to communicate well in both written and verbal communication forms.
- Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
- Interest in real estate.
Education
- Bachelor’s degree and similar work experience preferred
Benefits
- PST, Medical, Dental, Vision, and Commuter
Compensation
- $29/hour - $32/hour
Create a job alert for this search
Administrative Coordinator • Hayward, CA, US
Similar jobs
Administrative Support-Administrative Assistant.Let [City Name] be the backdrop for your next chapter.Immerse yourself in the Golden State's diverse landscapes, vibrant cities, and endless opportun...Show more
Reporting to the Operations Manager or Transportation Manager with dotted line reporting to Account Manager or Project Manager, the Account Coordinator II is responsible to be onsite with a small t...Show more
The San Jose State University Research Foundation (SJSURF) is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop, a...Show more
Reporting to the Senior Director, University Housing, the Conference and Administrative Services Coordinator performs duties under general supervision and works independently to assist with adminis...Show more
On-Board Services is hiring an Administrative Assistant in Bay Point, Ca.For immediate consideration please send your resume to.Subject Line: Position Title and State you are located.On-Board Servi...Show more
We believe that people with a purpose need great spaces to perform their best work.We think big but work small, innovate through relentless curiosity, and treat each other and our clients like fami...Show more
Founded in 1873, Menlo Church has a rich history of serving the spiritual needs of our community and is a vibrant spiritual and social center in Menlo Park.Our journey has led us to expand across t...Show more
Key Job Functions: Processes all store shipments and administers recall.Ensures maintenance and housekeeping of stockroom.Job Duties: Maintains a neat, organized and well-stocked back room.Complies...Show more
This position is responsible for 1) communication and coordination with tenants, vendors and building staff on site on a wide range of building issues; 2) administrative functions relating to the d...Show more
ATTENTION: PLEASE FILL OUT OUR GOOGLE FORM APPLICATION TO BE CONSIDERED***.Rcoz is looking for a proactive and strategic Public Relations & Outreach Coordinator to help us expand our reach and impa...Show more
CLASSIFIED EMPLOYMENT OPPORTUNITY.Annual Salary (Range C130: Confidential Salary Schedule Fiscal Year 2025-2026).Starting placement is generally at Step 1.In addition to the salary, this position q...Show more
Full lifecycle of Investigator Sponsored Studies (ISS), including review, contracting, milestone payments, and closure.Typical day includes: task assessment and prioritization, downloading submissi...Show more
Government Jobs - Annual - $150,600.Annually Under the direction of the Director of Facilities, Maintenance, Operations and Transportation (FMOT) or other assigned administrator; plan, organize, di...Show more
Recreation and Community Services.THIS RECRUITMENT IS OPEN UNTIL FILLED, AND MAY CLOSE AT ANY TIME**.THE FIRST APPLICATION REVIEW DATE IS MAY 29, 2025.The Recreation Administrative Assistant classi...Show more
Outpatient Administrative Coordinator.Come join our team and love what you do! We are currently hiring a part time Outpatient Administrative Coordinator for Fremont Hospital! The Outpatient Adminis...Show more
A dynamic events company is seeking a detail-oriented REMOTE Administrative Assistant to provide administrative support to various departments.Duties include answering calls, coordinating schedules...Show more
SERVPRO of Benicia/Martinez/Southeast Vallejo is hiring an.Administrative Assistant/Job File Coordinator.SERVPRO of Benicia/Martinez/Southeast Vallejo offers:.Perform fundamental daily administrati...Show more
This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County.Pursuant to Civil Service Rule 1744: On the request of a d...Show more
Administrative Support - Administrative Assistant
TotalMed Staffing • Concord, CA, United States
Full-time
Last updated: 4 days ago • Promoted
Account Coordinator II
Corovan • San Jose, CA, United States
Full-time
Last updated: 4 days ago • Promoted
Administrative Coordinator
San Jose State University Research Foundation • San Jose, CA, United States
Full-time
Last updated: 4 days ago • Promoted
Conference and Administrative Services Coordinator
San Jose State University • San Jose, CA, United States
Full-time
Last updated: 4 days ago • Promoted
Administrative Assistant
On-Board Companies • Pittsburg, CA, United States
Full-time
Last updated: 4 days ago • Promoted
AST Coordinator I, On-Site Services
One Workplace • San Jose, CA, United States
Full-time
Last updated: less than 1 hour ago • Promoted • New!
NextGen Coordinator (PT)
Menlo Church • Mountain View, CA, United States
Part-time
Last updated: 3 days ago • Promoted
Coordinator
TradeJobsWorkforce • 95125 San Jose, CA, US
Full-time +1
Last updated: 30+ days ago • Promoted
Tenant Services Coordinator
Shorenstein Realty Services, L.P. • San Jose, CA, United States
Full-time
Last updated: 4 days ago • Promoted
Public Relations & Outreach Coordinator (Volunteer, 20 hours per week, Hybrid)
RCOZ • Fremont, CA, United States
Full-time
Last updated: 3 days ago • Promoted
BENEFITS COORDINATOR
San Jose Evergreen Community College District • San Jose, CA, United States
Full-time
Last updated: 4 days ago • Promoted
Clinical Coordinator
ProKatchers LLC • Pleasanton, CA, United States
Temporary
Last updated: 23 days ago • Promoted
Bond Coordinator
GovernmentJobs.com • Hayward, CA, United States
Full-time
Last updated: 13 days ago • Promoted
Recreation Administrative Assistant (PT Unbenefited)
City of Milpitas, CA • Milpitas, CA, United States
Temporary
Last updated: 11 days ago • Promoted
Outpatient Administrative Coordinator - Part Time
Alan B. Miller Medical Center • Fremont, CA, United States
Part-time
Last updated: 6 hours ago • Promoted • New!
Remote Administrative Coordinator for Growth and Events
United Events Barcelona • Union City, CA, United States
Remote
Full-time
Last updated: 9 days ago • Promoted
Administrative Assistant/Job File Coordinator
SERVPRO • Martinez, CA, United States
Full-time
Last updated: 4 days ago • Promoted
Program Services Coordinator
County of Alameda • Hayward, CA, United States
Full-time
Last updated: 3 days ago • Promoted