Executive Legal Assistant

Beacon Hill is seeking an experienced Attorney Assistant for a full-time contract opportunity with a leading global law firm in Philadelphia. This position offers the chance to provide high-level administrative and client support to a team of top-tier attorneys within a dynamic, fast-paced professional environment.

The ideal candidate will be a proactive, detail-oriented professional with strong organizational, communication, and technical skills. This role is best suited for someone who thrives in a collaborative setting and takes initiative to ensure attorneys can focus on client service and strategic work.

Responsibilities :

Serve as the first point of contact for clients, providing polished, professional, and responsive support.

Manage complex attorney calendars and coordinate meetings across multiple time zones.

Review and prioritize incoming emails and calls to streamline workflow and reduce administrative demands on attorneys.

Handle client onboarding processes, including conflict checks, engagement letters, and database updates.

Support billing operations by preparing proformas, monitoring budgets, and coordinating directly with clients and the billing department.

Arrange domestic and international travel, prepare detailed itineraries, and process expense reports.

Create, edit, and format legal and business documents in accordance with firm standards.

Assist with client meetings, video conferences, and firm events by coordinating logistics and materials.

Maintain client and matter files, support audit and compliance activities, and ensure adherence to firm protocols.

Collaborate with colleagues and assist with overflow work as needed.

Maintain confidentiality and uphold the highest standards of professionalism in all interactions.

Requirements :

Two to five years of administrative experience in a legal or professional services environment; large law firm experience preferred.

Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and strong document management skills.

Exceptional organizational abilities, attention to detail, and communication skills.

Ability to handle multiple priorities and deadlines in a fast-paced environment.

Experience with electronic billing systems and budget tracking strongly preferred.

Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply.

California residents :

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

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https : / / jobs.beaconhillstaffing.com / eeoc /

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of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

www.bhsg.com

Benefits Information :

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)