Administrative Coordinator - Business Operations Support

About the job Administrative Coordinator - Business Operations Support

Administrative Coordinator - Business Operations Support

Location : Washington, D.C.

Compensation : $58,000 - $72,500 / year

Employment Type : Full-Time, Direct Hire

About the Opportunity

HireNow Staffing is representing a prestigious law firm seeking an Administrative Coordinator to support the Managing Director of Business Operations in its Washington, D.C. office. This is not a clerical role it's a high-visibility, analytical support position designed for someone who is comfortable handling sensitive information, building advanced Excel reports, and supporting leadership across travel, real estate, and facilities initiatives.

The ideal candidate is a career-focused professional with experience in law, consulting, banking, or professional services who thrives in a fast-paced environment and is looking for long-term growth.

Key Responsibilities

• Partner with the Managing Director of Business Operations and department leadership to provide administrative and analytical support.
• Support the Travel and Real Estate / Facilities teams by coordinating schedules, managing the travel inbox, and ensuring responsive service to stakeholders.
• Build and maintain advanced spreadsheets, Gantt charts, and data visualizations to support strategic decision-making.
• Prepare presentations and reports for senior leadership, ensuring accuracy, clarity, and professional quality.
• Maintain and update departmental policies, databases, and files to support firmwide operations.
• Organize meetings, events, and calendars across multiple departments and offices.
• Handle confidential information with discretion while balancing multiple initiatives simultaneously.
• Take on additional projects and responsibilities as required, often with short turnaround times.

Required Proficiencies

Preferred Qualifications Strongly Emphasized

Why This Role Stands Out

This is a career-track opportunity to work directly with senior leadership in one of the most respected firms in the industry. It's not about data entry or routine clerical work it's about owning critical support functions that impact operations across the organization. Candidates who bring both technical skills (Excel / PowerPoint) and professional polish (confidentiality, discretion, communication) will stand out and earn interviews.

Package Details

Location : Washington, D.C.

Compensation : $58,000 - $72,500 / year

Employment Type : Full-Time, Direct Hire

About the Opportunity

HireNow Staffing is representing a prestigious law firm seeking an Administrative Coordinator to support the Managing Director of Business Operations in its Washington, D.C. office.

Preferred Qualifications Strongly Emphasized