Office Manager

Job Description

Job Description

We are looking for a dedicated and detail-oriented Office Manager to join our team on a long-term contract basis in Quincy, Massachusetts. This position will play a vital role in ensuring smooth office operations, including administrative tasks, vendor coordination, and document management. The role offers a part-time schedule, providing flexibility while maintaining a consistent and reliable presence in the office.

Responsibilities :

• Process accounts payable transactions efficiently and accurately.
• Organize and maintain office documentation, including filing, scanning, and tracking records.
• Manage incoming and outgoing mail to ensure timely distribution.
• Coordinate schedules and maintain calendars to support office activities.
• Build and maintain positive relationships with vendors, addressing any operational needs.
• Order and manage office supplies to ensure resources are readily available.
• Perform receptionist duties, including greeting visitors and handling inquiries.
• Support additional administrative tasks as assigned to maintain office functionality.
• Proven experience in administrative and office management roles.
• Proficiency in accounts payable processes and financial documentation.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent communication skills to liaise with vendors and office personnel.
• Experience in maintaining office supplies and handling procurement.
• Ability to perform receptionist duties with professionalism and a welcoming demeanor.
• Familiarity with document tracking and management systems.
• Capability to work part-time hours, including Mondays and flexibility for additional days.