Director of Finance - Houston Methodist Baytown Hospital

At Houston Methodist, the Director Finance position is responsible for directing the financial operations and financial planning of assigned entity and ensures the smooth running of the hospitals finances through effective oversight of internal controls, reporting, policy implementation and improving financial processes. This position may also direct the accounts payable function which includes directing the execution and tracking of accounts payable to ensure timely and accurate payment of invoices in accordance with company policies and procedures.

The Director Finance position seeks out opportunities for ongoing automation and efficiency and interfaces with all levels across the organization and with external vendors to ensure efficient and effective service delivery.

The Director position responsibilities include overseeing the activities of the department staff, ensuring quality, productivity, functional excellence and efficiency to accomplish strategic and operational objectives.

In addition, this position is accountable for employee engagement, adequate staffing levels, budget development and compliance, staffing decisions such as hiring and terminating employment, coaching and counseling employees on work related performance, and developing and implementing policies and procedures to ensure a safe and effective work environment.

This position also ensures training, monitoring and operations initiatives are implemented which secure compliance with ethical and legal business practices and accreditation / regulatory / government regulations.

PEOPLE ESSENTIAL FUNCTIONS

Directs, develops and implements strategic and operational / high level projects and processes either through independent / highly autonomous work or through the facilitation of work teams to enable the effective and efficient completion of objectives.

Oversees management of and ensures development for staff to meet overall objectives in terms of quality, service and cost effectiveness. Provides timely guidance and feedback to help others strengthen specific knowledge / skill areas needed to accomplish a task or solve a problem.

Directs management responsibilities of selection, scheduling, supervision, retention, and evaluation of employees.

Meets or exceeds threshold goal for department turnover and / or system metrics on employee engagement indicators.

Provides leadership and communication to maintain a competent and engaged employee group by conducting regular department meetings to review policies and procedures and operational matters, rounding on all employees, completing performance appraisals, conducting new hire feedback sessions, coaching / corrective counseling, and providing recognition / commendations to achieve desired outcomes.

Identifies opportunities and takes action to build strategic relationships between ones area and other areas, teams, departments, and units to achieve business goals. Drives the promotion of teamwork within and between departments; participates and / or leads and facilitates department process improvements as needed.

Partners effectively with internal and external parties to ensure cost effective and efficient financials and payables processes.

SERVICE ESSENTIAL FUNCTIONS

Oversees department operations, designated projects, schedules and activities as needed to ensure that goals or objectives are accomplished within the prescribed time frame.

Sets priorities and functional standards, giving direction to staff as necessary to ensure the best possible delivery of service and high customer / patient satisfaction.

Drives department service standards and activities to impact department and / or system score for patient / customer-based satisfaction, through role modeling and fostering accountability. Serves and actively participates on various entity committees as a voice for the department.

Directs the preparation of financial statements, financial reports, special analyses and information reports.

Ensures accuracy.

QUALITY / SAFETY ESSENTIAL FUNCTIONS

Ensures a safe and effective working environment; monitors and / or revises the department safety plan and / or any specific accreditation / regulatory required safety guidelines. Responsible for staff maintenance of credentials and competencies, per accrediting / licensing agency and / or department guidelines as applicable.

Employs a proactive approach in the optimization of safe outcomes and information systems by monitoring and improving the department workflow and enhancing operations, using peer-to-peer accountability and identifying solutions via collaboration. Implements process improvements utilizing tools such as lean principles.

Role models situational awareness, using teachable moments to improve safety.

Responsible for employee compliance to policies and procedures and performs associated actions upon non-compliance (i.e., licensure / certification compliance, focal point review requirements, disaster plan, in-services, influenza immunization, wage and hour, standard hours, timely termination submission, timely timecard approval, etc.).

Ensures adherence to internal control policies and procedures. Supports internal and external audits. Partners across Houston Methodist to support cost-effective, efficient and value added financial operations.

Designs, documents and implements procedures to ensure quality payable processing.

FINANCE ESSENTIAL FUNCTIONS

Develops and manages department operational and capital budgets, approvals, and ongoing maintenance of the department(s), ensuring operation in a cost-effective manner. Proactively identifies and plans for capital needs related to current equipment and future department projects.

Ensures staffing plans and schedules meet department needs that reflect understanding of the importance of cost-effectiveness.

Creates department strategies to achieve financial target and staffing needs, through optimizing productivity, supply / resource efficiency, minimizing incidental overtime and overtime percentage, and other areas according to department specifications.

Acts as a critical resource in the development and monitoring of annual operating budget and ensures effective compliance.

Coordinates monthly and year-end processing and vendor 1099 and other required regulatory reporting.

Observes expense variances accounts, departments and service lines to identify errors or opportunities for cost reduction. Provides decision making support related to resource allocation for departments and executives using labor productivity, overtime, and contract labor data.

GROWTH / INNOVATION ESSENTIAL FUNCTIONS

Identifies and implements innovative solutions for practice or workflow changes to improve department, entity or system operations by leading unit projects and / or other department / system-directed activities.

Proactively leads task forces and committees. May represent HM at assigned community or professional organization meetings.

Drives change initiatives, maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements or cultures.

Partners effectively with stakeholders as appropriate.

Ensures own career discussions occur with appropriate management. Completes and updates My Development Plan (MDP) on an on-going basis.

Conducts conversations with staff on their development and MDP.

Participates in workgroups to enhance the financial processes and software systems that support strategic goals of Houston Methodist.

Analyzes and assesses present and future needs, trends, challenges and opportunities related to hospital operations.

Makes recommendations to executive leadership. Proactively leads the Finance division by interpreting results and trends and taking a proactive role in solution development.

Actively supports the analysis of growth opportunities including business case formulation and providing input on key assumptions utilized in forecasting and proforma development.

This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business / job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

EDUCATION

Bachelors degree in accounting, Business, Finance or related field

Masters degree preferred

WORK EXPERIENCE

Five years of progressively responsible experience in finance, of which two years must have been in a people management role. May consider Houston Methodist employee with five years of progressively responsible experience in applicable field, at least two of which must have been in a role that demonstrates progressive leadership responsibility.

LICENSES AND CERTIFICATIONS - REQUIRED

N / A

LICENSES AND CERTIFICATIONS - PREFERRED

Accredited Payables Specials (APS)

OR

Accredited Payable Manager (APM)

OR

Certified Financial Accountant (CFA)

KNOWLEDGE, SKILLS, AND ABILITIES

Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations

Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially about activities impacting patient or employee safety or security

Demonstrates the ability to interact with others in a way that gives them confidence in ones intentions and those of the organization

Ability to use appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying ones own behavior to accommodate tasks, situations and individuals involved

Demonstrates leadership qualities and critical thinking through self-direction initiative and effective interpersonal skills and oral / written communication skills

Ability to identify and understand issues, problems and opportunities, comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints and probable consequences

Extensive knowledge of regulatory and accreditation agency requirements that impact department; stays abreast of industry changes

Demonstrates highly effective communication skills-strong written communications and

platform presentation abilities

Ability to work effectively in a fast-paced environment

Demonstrates flexibility and adaptability in the workplace

Capable of leading teams / facilitating groups, building consensus and garnering highest confidence in professionalism and work product by senior leadership

Ability to work under pressure and balance many competing priorities; highly responsive and solution / action oriented

Proficiency in spreadsheet, word processing, and presentation software

Maintains a positive and supportive attitude and demeanor

Professional handling of exposure to confidential / sensitive information

Advanced knowledge and skills in Microsoft office products

Strong knowledge of internal controls related to accounts payable and general ledger accounting

Strong knowledge of generally accepted accounting principles

Strong knowledge of accounting processes

SUPPLEMENTAL REQUIREMENTS

WORK ATTIRE

Uniform No

Scrubs No

Business professional Yes

Other (department approved) No

ON-CALL

Note that employees may be required to be on-call during emergencies (ie. DIsaster, Severe Weather Events, etc) regardless of selection below.

On Call

• Yes

TRAVEL

Travel specifications may vary by department

May require travel within the Houston Metropolitan area Yes

May require travel outside Houston Metropolitan area Yes

Company Profile :

Houston Methodist Baytown Hospital brings the expertise and latest technology of Houston Methodist to Baytown and surrounding counties. The skilled and compassionate physicians, nurses and staff provide unsurpassed medical care in a close-to-home, state-of-the-art facility. Houston Methodist Baytown is committed to meeting the needs of its growing community through the ongoing facilities master plan expansion project, which includes a new, expanded emergency department, a five-story patient tower, outpatient center, renovated Cancer Center, neonatal intensive care unit and the addition of technologically advanced operating rooms.

Houston Methodist is an Equal Opportunity Employer.