Administrative Coordinator

Sales Assistant

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

While officially titled Sales Assistant, this position primarily functions as the receptionist and front-line representative of JLL's Austin office. The person in this role is responsible for creating a welcoming, professional environment for visitors and supporting the daily operations that keep our office running smoothly.

You'll handle a variety of administrative and facilities-related responsibilitiesfrom greeting guests and preparing conference rooms to coordinating with our facilities Manager and supporting our Business Operations team. Flexibility and a proactive mindset are key, as priorities can shift throughout the day.

This role makes a meaningful impact on the overall office experience and is essential to maintaining the standard of professionalism and hospitality that defines JLL Austin.

What This Job Involves

As a Sales Assistant, you'll be responsible for handling a wide range of administrative and facilities support tasks with professionalism and independence. You'll interact with people at all levelsclients, visitors, and colleaguesin a fast-paced environment, sometimes under pressure, while maintaining confidentiality and composure.

Key responsibilities include :

• Serve as the first point of contact for visitors and clients, maintaining a polished, professional presence at the front desk.
• Provide full administrative support to the designated brokerage team, representing them through personal, phone, and electronic communication.
• Manage daily office operations including conference room setup, meeting support, A / V troubleshooting, and general workspace upkeep.
• Liaise with the Facilities Manager and property management team to coordinate office maintenance, repairs, and service requests.
• Support Business Operations leadership with ongoing office initiatives and logistics.
• Handle email management, calendar scheduling, and expense reporting.
• Assist with internal events and meeting coordination.
• Prepare and edit correspondence, communications, presentations, and other documents as needed.
• Prioritize and manage multiple projects simultaneously while maintaining attention to detail and follow-through.

Work as a team and supporting other roles as needed

Qualifications

Required :

Preferred :

Location : On-site Austin, TX

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :