Executive Assistant

Are you a highly organized professional who thrives on structure, efficiency, and forward-thinking leadership? We’re seeking a proactive, detail-oriented Executive Assistant to support our Managing Attorney and help lead the next stage of our firm’s operational growth. This isn’t just an administrative role — it’s a strategic partnership. You’ll protect and optimize the Managing Attorney’s time, drive clarity across teams, and build scalable systems that enhance firm-wide performance. You’ll also take the lead on building out and implementing Asana as our internal project management platform, ensuring that the entire team is aligned, accountable, and operating efficiently. Responsibilities : Executive Support & Calendar Management

• Strategically manage and protect the Managing Attorney’s calendar , ensuring time aligns with firm priorities and high-impact work.
• Coordinate meetings, speaking engagements, and travel logistics with precision and flexibility.
• Anticipate scheduling conflicts and proactively adjust priorities as needed.
• Serve as the point of contact between the Managing Attorney, internal teams, and external partners, ensuring clear and timely communication.
• Exercise sound judgment in managing communications and commitments, maintaining confidentiality and discretion at all times. Project & Systems Management
• Lead the rollout and adoption of Asana , designing workflows, templates, and automations that improve visibility and accountability across departments.
• Implement firm-wide systems and processes to enhance productivity and collaboration.
• Maintain and update the firm’s CRM and CMS systems ( Action Step , Lawmatics ) to track leads, client interactions, and firm performance metrics.
• Support recruiting, onboarding, and cross-department coordination.
• Assist with presentation and graphic design needs for PowerPoint decks, internal documentation, and reports.
• Introduce and manage change initiatives, ensuring successful team adoption of new systems and tools. Events, Conferences & Partnerships
• Coordinate logistics for the Managing Attorney’s speaking engagements, conferences, and key partnerships to maximize visibility and impact.
• Plan and execute internal events, including the annual firm gathering, ensuring a seamless experience within budget. What Makes You a Great Fit
• System Builder : You love creating structure and will take ownership of building Asana from the ground up.
• Calendar Protector : You treat the executive calendar as sacred, proactively defending focus time and managing competing priorities.
• Strategic Partner : You think ahead, see the big picture, and help translate firm goals into actionable steps.
• Tech-Savvy : Proficient in Asana , Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint) , Lawmatics , Action Step , and Egnyte .
• Discreet & Trustworthy : You handle sensitive information with professionalism and integrity.
• Adaptable & Resilient : You thrive in changing environments and stay composed under pressure.
• Clear Communicator : You turn complex or vague instructions into clear, actionable plans.
• Proactive Problem-Solver : You anticipate challenges before they arise and bring solutions, not problems.
• Relationship Builder : You collaborate effectively with diverse personalities, team members, and external partners. Qualifications :
• We need a highly organized, unshakable multitasker who thrives in a fast-paced, collaborative team culture
• Discreet & Trustworthy – You’ll have access to sensitive information, and confidentiality is key
• You think 10 steps ahead and always have a backup plan (or three)
• Highly Adaptable & Resilient – You’re comfortable in an ever-changing environment with shifting priorities and can pivot seamlessly when things don’t go as planned
• An Exceptional Communicator – Strong written and verbal skills, with the ability to translate complex or vague instructions into actionable tasks
• Detail-Oriented with a Big-Picture Mindset – You catch the small details others miss while also keeping an eye on overall goals and strategy
• Tech-Savvy & Systems-Oriented – Comfortable with tools like Microsoft Office Suite, Lawmatics, and Action Step to keep everything running smoothly
• Calm Under Pressure – High-stress situations don’t faze you
• You keep things moving even when everyone else is overwhelmed
• A Strong Relationship Manager – You know how to work with different personality types, high-level executives, and external partners to build strong relationships that get things done
• High in Emotional Intelligence (EQ) – You read between the lines and understand the Managing Attorney’s needs without constantly being told
• A Go-Getter – You take initiative, don’t wait to be told what to do, and bring fresh ideas to improve efficiency and workflow
• Experience in executive support, project management, or a related field
• Proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint), Lawmatics, Action Step, and Egnyte
• Strong organizational, communication, and multitasking skills
• Ability to problem-solve, anticipate needs, and work independently
• We believe in cognitive diversity – we want unique thinkers, problem solvers, and innovators to help us level up
• Our company values cognitive diversity—meaning we actively seek out different viewpoints, problem-solving approaches, skills, and ways of thinking Qualifications
• 3+ years of experience in executive support, project management, or operations (legal experience a plus).
• Proven experience managing executive calendars and implementing project management tools (preferably Asana ).
• Strong organizational, communication, and multitasking skills.
• Experience creating or optimizing workflows or systems within a professional office environment. Compensation : $65,000 - $80,000 yearly
• Executive Support & Calendar Management
• Strategically manage and protect the Managing Attorney’s calendar, ensuring time aligns with firm priorities and high-impact work.
• Coordinate meetings, speaking engagements, and travel logistics with precision and flexibility.
• Anticipate scheduling conflicts and proactively adjust priorities as needed.
• Serve as the point of contact between the Managing Attorney, internal teams, and external partners, ensuring clear and timely communication.
• Exercise sound judgment in managing communications and commitments, maintaining confidentiality and discretion at all times.Project & Systems Management
• Lead the rollout and adoption of Asana, designing workflows, templates, and automations that improve visibility and accountability across departments.
• Implement firm-wide systems and processes to enhance productivity and collaboration.
• Maintain and update the firm’s CRM and CMS systems (Action Step, Lawmatics) to track leads, client interactions, and firm performance metrics.
• Support recruiting, onboarding, and cross-department coordination.
• Assist with presentation and graphic design needs for PowerPoint decks, internal documentation, and reports.
• Introduce and manage change initiatives, ensuring successful team adoption of new systems and tools.Events, Conferences & Partnerships
• Coordinate logistics for the Managing Attorney’s speaking engagements, conferences, and key partnerships to maximize visibility and impact.
• Plan and execute internal events, including the annual firm gathering, ensuring a seamless experience within budget.What Makes You a Great Fit
• System Builder : You love creating structure and will take ownership of building Asana from the ground up.
• Calendar Protector : You treat the executive calendar as sacred, proactively defending focus time and managing competing priorities.
• Strategic Partner : You think ahead, see the big picture, and help translate firm goals into actionable steps.
• Tech-Savvy : Proficient in Asana, Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint), Lawmatics, Action Step, and Egnyte.
• Discreet & Trustworthy : You handle sensitive information with professionalism and integrity.
• Adaptable & Resilient : You thrive in changing environments and stay composed under pressure.
• Clear Communicator : You turn complex or vague instructions into clear, actionable plans.
• Proactive Problem-Solver : You anticipate challenges before they arise and bring solutions, not problems.
• Relationship Builder : You collaborate effectively with diverse personalities, team members, and external partners.

Compensation :

$65,000-$80,000 per year