Administrative Assistant, Executive

Administrative Assistant, Executive at Markel Corp summary :

Provides comprehensive administrative support to senior leadership and the Central Region Leadership Team by managing communications, schedules, meetings, travel, and confidential information. Ensures efficient operation of executive functions by coordinating events, preparing reports and presentations, and maintaining strong business relationships. Demonstrates discretion, problem-solving skills, and the ability to manage multiple priorities in a fast-paced environment.

What part will you play? If you're looking for a place where you can make a meaningful difference, you've found it.

The work we do at Markel gives people the confidence to move forward and seize opportunities, and you'll find your fit amongst our global community of optimists and problem-solvers. We're always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs.Join us and play your part in something special!Provides administrative support to senior leadership and members of the Central Region Leadership Team. Exercises sound judgment in a variety of situations. Able to work under pressure to handle a wide variety of activities and confidential matters with discretion. Comfortable working in fast-paced and demanding settings with the ability to maintain a realistic balance among multiple priorities. Possesses creative and flexible problem-solving skills, and the ability to work independently while maintaining initiatives of senior leadership.

Job Description :

• Partner with assigned executive(s) and / or members of the Central Region's Leadership Team maintaining frequent contact with public and private agencies, and internal and external clients.
• Has responsibility for the smooth functioning of meetings and correspondences involving assigned executive(s) and / or members of the Central Region's Leadership Team.
• Manages deliverables to assigned executive(s) and / or members of the Central Region's Leadership Team and provide any necessary reporting.
• Creates and edits presentations, documents and reports for assigned executive(s) and / or the members of the Central Region's Leadership Team as required.
• Serves as first person visitors and callers speak to when contacting assigned executive(s); demonstrate poise and exceptional interpersonal skill.
• Coordinates travel arrangements for assigned executives and department, if applicable, including airline, hotel, car rental, driver reservations as requested with 100% accuracy staying within the company travel guidelines. Looks to reduce cost when able.
• Manages expense reporting process for executives and team / department.
• Manages and maintains executive(s) Outlook Calendar to ensure meetings are booked accurately, rescheduled as needed and remind assigned executive(s) of meeting times and meeting locations to maximize the use of assigned executive's time. Acts as gateway to the executive to make sure the only interruptions are necessary and time relevant. Provides assistance to help maximize the executive's effectiveness and time.
• Plans, organizes and facilitates meetings, special events, activities, catering needs, etc. Ensures cost effective and proper allocation of resources, materials, and an effective support system to fulfill customer's needs.
• Handles requests for information, conducting research, preparing correspondence, agendas, handouts, expense reports, statistical reports, presentations, arranging conference calls, etc.
• Reviews and edits materials prepared by executive and, when appropriate, recommends / makes revisions or changes in format and content. Maintains confidentiality of any communication / information received into assigned executive(s) office (i.e., electronic, paper, verbal, etc.).
• Stays current and knowledgeable of business operations in order to escalate inquiries to the appropriate representative for resolution. May collaborate with Workplace Resources to ensure department building issues / needs are reported immediately and resolved or partner with HR on issues such as staffing, associate changes, setting up interviews, etc.
• Other duties as assigned by executive(s) and / or member of the Central Region's Leadership Team.

Skills :

#LI-Hybrid

#DEIB

US Work Authorization

US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future.

Pay information :

The base hourly rate offered for the successful candidate will be based on compensable factors such as job-relevant education, job-relevant experience, training, licensure, demonstrated competencies, geographic location, and other factors. The hourly rate for the position is $33.15 - $45.48 / hour with a 10% bonus potential.

Who we are :

Markel Group (NYSE - MKL) a fortune 500 company with over 60 offices in 20+ countries, is a holding company for insurance, reinsurance, specialist advisory and investment operations around the world.

We're all about people | We win together | We strive for better

We enjoy the everyday | We think further

What's in it for you :

In keeping with the values of the Markel Style, we strive to support our employees in living their lives to the fullest at home and at work.

Are you ready to play your part?

Choose 'Apply Now' to fill out our short application, so that we can find out more about you.

Caution : Employment scams

Markel is aware of employment-related scams where scammers will impersonate recruiters by sending fake job offers to those actively seeking employment in order to steal personal information. Frequently, the scammer will reach out to individuals who have posted their resume online. These "job offers" include convincing offer letters and frequently ask for confidential personal information. Therefore, for your safety, please note that :

We would also ask that you please report any job employment scams related to Markel to

Markel is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of any protected characteristic. This includes race; color; sex; religion; creed; national origin or place of birth; ancestry; age; disability; affectional or sexual orientation; gender expression or identity; genetic information, sickle cell trait, or atypical hereditary cellular or blood trait; refusal to submit to genetic tests or make genetic test results available; medical condition; citizenship status; pregnancy, childbirth, or related medical conditions; marital status, civil union status, domestic partnership status, familial status, or family responsibilities; military or veteran status, including unfavorable discharge from military service; personal appearance, height, or weight; matriculation or political affiliation; expunged juvenile records; arrest and court records where prohibited by applicable law; status as a victim of domestic or sexual violence; public assistance status; order of protection status; status as a smoker or nonsmoker; membership or activity in local commissions; the use or nonuse of lawful products off employer premises during non-work hours; declining to attend meetings or participate in communications about religious or political matters; or any other classification protected by applicable law.

Should you require any accommodation through the application process, please send an e-mail to the

No agencies please.

Keywords :

administrative support, executive assistant, calendar management, travel coordination, confidentiality, meeting coordination, report preparation, Microsoft Office, time management, business communication