Talent.com
Bureau Administrator - Executive Office Budgets and Contracts

Bureau Administrator - Executive Office Budgets and Contracts

Boston Public Health CommissionBoston, MA
30+ days ago
Job type
  • Full-time
Job description

Job Description

Responsible for overall administrative management for the Public Health Service Centers / Administration / Executive Office programs and other BPHC initiatives as assigned. Programs in these areas include Communications, the Consortium for Professional Development, General Counsel, Intergovernmental Relations, Office of Public Health Preparedness, Office of Health Equity, Research and Evaluation, Administration and Finance departments (Budget, Grants (pre and post), Finance, Labor, HR, Operations, Public Safety, ITS, help support Property), and the Executive Office. Funding is received from multiple sources, including federal, state, city and private funders though the vast majority is from the City of Boston.

Responsible for budgetary and administrative duties for BPHC's Executive Office programs, the central administrative departments, and the Property and Public Safety Departments.

Responsible for the delivery of annual program budgets, which includes both external grants and city appropriation funds, plus bi-annual budget reforecasts.

Meets regularly with BPHC's Executive Director and Director of Administration and Finance to discuss budgets and contracting issues.

Monitors revenue and expenditures and reports to program staff regarding budget status on both internal and external projects. Develops tailored budget projections and advises decision makers on available funding.

Advises and assists in the preparation of budgetary components of grant applications and subcontract proposals to include staffing models.

Manages, trains, and assists with professional development for one direct report, a Fiscal Manager. Oversees the Fiscal Manager in the duties associated with program purchasing including assisting with the development of RFPs, advising on the creation and execution of contracts, and reviewing POs and vendor payments.

With Finance staff, ensures program staff are in compliance with federal and state grant and contract requirements and that all programs follow BPHC administrative and procurement processes.

Oversees processing of personnel related needs, including the paperwork related to raises, transfers, onboarding and terminations.

Operates independently. Uses independent judgement and discretion to make decisions affecting the program and staff as it relates to program operations / services and BPHC policy.

Performs other duties as required.

Create a job alert for this search

Office Administrator • Boston, MA

Related jobs
  • Promoted
Requisition Construction Administrative Assistant

Requisition Construction Administrative Assistant

Gilbane Building CompanyHanscom Afb, MA, US
Full-time
Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking a Support Assistant II to be responsible for helping to maintain organizatio...Show moreLast updated: 30+ days ago
  • Promoted
Branch Office Administrator

Branch Office Administrator

Edward JonesBedford, MA, US
Full-time
Show moreLast updated: 22 days ago
  • Promoted
Alternative Investment Services Administration, Officer

Alternative Investment Services Administration, Officer

State StreetQuincy, MA, US
Full-time
The Officer position will help support and oversee the cash administration and accounting processing for limited partnerships clients that invest in alternative investments (Private Equity, Real Es...Show moreLast updated: 14 days ago
  • Promoted
Executive Assistant

Executive Assistant

Beacon HillNewton, MA, US
Full-time
Executive Assistant to $150K - Private Boutique Firm Outside of Boston.Our client, a thriving development firm, is seeking a confident Executive Assistant to provide comprehensive support to senior...Show moreLast updated: 1 day ago
  • Promoted
Contracts Administrator

Contracts Administrator

International Staffing ConsultantsConcord, MA, US
Full-time
We are seeking an experienced full-time Contracts Administrator to become an important part of a rapidly growing team for our Concord, Massachusetts office. This position reports to the Contracts Ma...Show moreLast updated: 30+ days ago
  • Promoted
Administrative Assistant / Bookkeeper

Administrative Assistant / Bookkeeper

Raven RidgeNashua, NH, US
Full-time
We are seeking a highly organized and detail-oriented Admin / Bookkeeper to join our team.The ideal candidate will be responsible for handling administrative tasks as well as maintaining accurate fin...Show moreLast updated: 30+ days ago
  • Promoted
Junior Program Manager / Executive Administrator

Junior Program Manager / Executive Administrator

Odyssey SystemsHanscom Afb, MA, US
Full-time
Junior Program Manager / Executive Administrator.Odyssey Systems has an exciting opportunity for a Junior Program Manager / Executive Administrator providing support to the Air Force Life Cycle Managem...Show moreLast updated: 16 days ago
  • Promoted
Grants and Contracts Manager

Grants and Contracts Manager

Fenway HealthBoston, MA, United States
Full-time
Company has strong remote set up and abilities - Accounting Department consists of a blend of in-office, hybrid, and fully remote employees - We are highly flexible and will work to accommodate you...Show moreLast updated: 2 days ago
  • Promoted
OBGYN Administrative Manager, Brighton & South

OBGYN Administrative Manager, Brighton & South

BMC SoftwareBrighton, MA, US
Full-time
OBGYN Administrative Manager, Brighton & South.Under the general direction of the Administrative Director and in collaboration with the Chair, Sit Chiefs, and Medical Directors, the Administrative ...Show moreLast updated: 6 days ago
  • Promoted
Senior Consultant - Grants Management

Senior Consultant - Grants Management

EisnerAmperBoston, MA, United States
Full-time
At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact.Whether you're starting out in your career or taking your next step as a seasone...Show moreLast updated: 30+ days ago
  • Promoted
Grants and Finance Administrator

Grants and Finance Administrator

Brandeis UniversityWaltham, MA, US
Full-time
Grants And Finance Administrator.Brandeis University is delighted to announce a career opportunity as the Grants and Finance Administrator. At Brandeis, we offer a competitive benefits and compensat...Show moreLast updated: 30+ days ago
  • Promoted
Senior Contracts Administrator, DoD / Defense

Senior Contracts Administrator, DoD / Defense

International Staffing ConsultantsConcord, MA, US
Full-time
Senior Contracts Administrator.We are looking for a seasoned Senior Contracts Administrator to join our dynamic team in Concord, Massachusetts. This pivotal role involves comprehensive management of...Show moreLast updated: 30+ days ago
  • Promoted
Program Administrator - Tisch College

Program Administrator - Tisch College

Tufts UniversityMedford, MA, United States
Full-time
Tisch College of Civic Life is a national leader in civic education, whose teaching, research, and community partnerships are setting the standard for higher education's role in civic engagement.As...Show moreLast updated: 25 days ago
  • Promoted
Junior Program Manager / Executive Administrator

Junior Program Manager / Executive Administrator

Clearance JobsHanscom Afb, MA, US
Full-time
Junior Program Manager / Executive Administrator.Astrion has an exciting opportunity for a Junior Program Manager / Executive Administrator providing support to the Air Force Life Cycle Management Cent...Show moreLast updated: 16 days ago
  • Promoted
Government Proposal Manager

Government Proposal Manager

Boston DynamicsWaltham, MA, US
Full-time
The Proposal Manager plays a critical role in securing new business for the Boston Dynamics government team by leading the planning, development, and submission of compliant, compelling, and winnin...Show moreLast updated: 6 days ago
  • Promoted
Budget & Operations Administrator, COMPACT

Budget & Operations Administrator, COMPACT

Brandeis UniversityWaltham, MA, US
Full-time
The Budget & Ops Admin will oversee the budget and daily operations of the Vic '63 and Bobbi Samuels '63 Center for Community Partnerships and Civic Transformation (COMPACT), including the program ...Show moreLast updated: 11 days ago
  • Promoted
Sponsored Programs Finance Administrator - Hybrid

Sponsored Programs Finance Administrator - Hybrid

Wellesley CollegeWellesley, MA, US
Full-time
Sponsored Programs Finance Administrator / Senior Sponsored Programs Finance Administrator - Hybrid.At Wellesley, our mission is to deliver an outstanding liberal arts education to women who will ma...Show moreLast updated: 30+ days ago
  • Promoted
Contracts & Non-Financial Post Award Administrator

Contracts & Non-Financial Post Award Administrator

Boston CollegeChestnut Hill, MA, US
Full-time
Job Title : Contract & Non-Financial Post Award Administrator.Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full...Show moreLast updated: 29 days ago
  • Promoted
  • New!
Deputy Contracts Manager

Deputy Contracts Manager

Massachusetts Water Resources AuthorityChelsea, MA, US
Full-time
Are you looking to make a meaningful impact on public health and the environment? Join the MWRA team! We deliver some of the nation's highest-quality drinking water to 3 million residents, restored...Show moreLast updated: 2 hours ago
  • Promoted
PAYROLL ADMINISTRATOR, Questrom School of Business, Finance & Administration BOSTON, MA

PAYROLL ADMINISTRATOR, Questrom School of Business, Finance & Administration BOSTON, MA

Boston UniversityBoston, MA, US
Part-time
Payroll Administrator, Questrom School Of Business, Finance & Administration.The Payroll Administrator is responsible for the independent management of all aspects of payroll for full and part time...Show moreLast updated: 30+ days ago