Accounts Payable Coordinator

Description

The Accounts Payable Coordinator is primarily responsible for computing, classifying, recording, and verifying numerical data for use in maintaining accounting records and processing invoices for payment.

DUTIES AND RESPONSIBILITIES

The following represents the majority of the duties performed by the position but is not intended to be all inclusive nor prevent other duties from being assigned when necessary.

1. Complies with DOT and OSHA health, safety and environmental requirements and follows safety philosophy and procedures developed by the Company including : applicable environmental, health and safety rules, procedures, and accepted safe work practices, the use of appropriate personal protective equipment and safety systems, and the reporting of workplace hazards and injury or illness arising from workplace activities; observes the workplace to identify conditions or behaviors that should be corrected and takes appropriate action.

2. Reviews vendor invoices for compliance with accounting rules and approval requirements.

3. Matches invoices with receiving reports or other supporting documents and processes for payment.

4. Prepares journal entries, as needed to assist with the monthly closing process.

5. Reviews invoices, account statements, reports, and other records for accuracy.

6. Prepares and maintains records of accounting / financial transactions, as needed.

7. Codes data for input into the accounting system (DocuPhase); inputs data for processing accounts payable transactions.

8. Reviews, balances, and interprets computer reports; makes corrections as needed.

9. Conducts research and provides answers to questions from employees, vendors, or shippers related to accounts payable, as requested.

10. Analyzes and reconciles general ledger accounts, as requested.

REQUIREMENTS

Education and Experience

• An Associate's degree or equivalent in experience and a minimum of three years of experience in general accounting and administrative support experience utilizing accounting, spreadsheet and word processing software is required. Additional college level coursework in accounting and general business administration courses is preferred.

Knowledge, Skills and Abilities

CORE COMPETENCIES

Ethics and Integrity

Initiative

Teamwork and Interpersonal Skills

Effective Communication

Customer Focus

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

Education Associates (preferred)

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.