Executive Assistant to the President

Executive Assistant

Anteris Technologies is a global structural heart company dedicated to revolutionizing cardiac care. With offices in Minneapolis, MN, US; Geneva, Switzerland; and Brisbane and Perth, Australia, we have a growing and inclusive team.

Our mission is to forge new frontiers in cardiac care by pioneering science-driven and measurable advancements to restore heart valve patients to healthy function. Transcatheter Aortic Valve Replacement (TAVR) technologies were originally designed for older, high-risk patients. Today, younger, more active patients need a better solution that will not just open and close but restore healthy heart function. We seek to restore healthy blood flow patterns by creating the world's first biomimetic TAVR valve, DurAVR THV. This cutting-edge valve, incorporating our proprietary ADAPT anti-calcification technology, is designed to mimic the natural function of a healthy heart valve.

The Executive Assistant plays a pivotal role in our organization, serving as a key partner to the President and ensuring smooth operations at the highest level of leadership. Based in our Eagan, MN, office, this position is integral to maintaining the President's efficiency and effectiveness. As a global company operating in numerous time zones, this position will be expected to work outside of the standard business hours as needed (occasional evening meetings and correspondence).

The ideal candidate will be highly organized, proactive, and possess excellent communication skills. They should be comfortable working in a fast-paced environment and adept at managing multiple priorities simultaneously. This onsite position offers a unique opportunity to work closely with top leadership and gain invaluable insights into executive-level operations. The Executive Assistant will play a crucial role in enhancing the President's productivity and, by extension, contributing to the overall success of the organization.

At Anteris Technologies, you'll be part of a team dedicated to enhancing the quality of life for patients with aortic stenosis through groundbreaking medical devices. Join us in our mission to revolutionize structural heart solutions.

Key Responsibilities :

• Scheduling and Calendar Management : The Executive Assistant will expertly manage the President's schedule, prioritizing commitments and ensuring optimal time allocation for critical tasks and meetings, resolving schedule conflicts, handle schedule challenges arising from urgent requests and conflicting time zones, and ensuring that meetings are scheduled / rescheduled in a timely manner.
• Follow-up and Communication : Follow up with the President on all tasks assigned, providing timely updates on progress and issues. Respond to all messages and requests from the executive within 1 hour, during work hours.
• Travel Coordination : Oversee all aspects of the President's travel arrangements, including bookings, itineraries, and logistics, to ensure seamless business trips. Coordinate and manage domestic and international travel arrangements for executive leadership and assist as needed with other department travel.
• Expense Reporting : Create expense reports and manage all receipts for the President.
• Business Acumen : Thoroughly understand the business to anticipate needs and requests and to be able to proactively address challenges before they occur. Acting as a gatekeeper for the President's communications, the Executive Assistant will handle correspondence, emails, and phone calls, prioritizing and responding as appropriate.
• Handle correspondence and confidential / sensitive information with a variety of internal and external stakeholders
• Create and maintain a variety of documents including PowerPoint presentations, Excel spreadsheets, Word documents, contracts, etc.
• Project Support : Contributing to various executive-level projects, providing administrative support, research, and coordination as needed. While primarily focused on assisting the President.
• Assist with meeting set-up including video and audio conferencing.
• Assist the CEO's Executive Assistant and VP, HR, with various overflow projects or ad-hoc needs.
• We value your presence and support. To ensure smooth operations and effective collaboration :
• Remain accessible during core office hours to support executive needs
• Maintain regular attendance and minimize unexpected absences
• Follow the established time-off request procedure
• Provide advance notice for planned absences when possible

Skills, Knowledge, Experience & Qualifications :

What We Offer :

Health and Wellness Offerings :

Note : We may require proof of COVID-19 vaccination to comply with health institutions, state, local municipality, and / or travel regulations.

Anteris Technologies recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. We have a clear vision : to be a place of belonging for all humans by promoting diversity, multiculturism and inclusion, as a goal and reflection across the organization. Diversity is more than a commitment - it is part of our mission to deliver the best structural heart products on a global scale.