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Project Coordinator
Project CoordinatorMindteck • Quincy, MA, US
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Project Coordinator

Project Coordinator

Mindteck • Quincy, MA, US
14 hours ago
Job type
  • Full-time
Job description

Overview

Remote 100% | Interview Schedule : One interview with possibility of 2nd interview

We are migrating third-party vendors to a new remote connectivity process and need a highly organized Project Coordinator to drive vendor outreach, track progress, and keep leaders informed. You'll be the day-to-day coordinator who ensures vendors understand the change, complete required steps on time, and that all milestones are visible and reported across the program.

Must Haves

Team Player

  • Customer Focused at all times
  • Good Organization Skills – ability to track vendors in Excel – ability to manipulate data in Excel – ability to build a dashboard with the data – VLOOKUPS – Excel Proficiency – Very Proficient in Excel
  • Non Accounting – more of data manipulating

What You'll Do

  • Vendor Engagement & Communication
  • Build and maintain the vendor contact roster and communication plan.
  • Draft and send clear, professional vendor communications (emails, one-pagers, FAQs, timelines).
  • Schedule and host vendor briefings; capture Q&A, decisions, and follow-ups.
  • Track vendor readiness, testing, and cutover dates; escalate blockers promptly.
  • Project Coordination & Tracking
  • Own the migration tracker (Excel or Smartsheet) : status by vendor, milestones, dependencies, and risks.
  • Maintain RAID logs (Risks, Assumptions, Issues, Decisions) and action item lists.
  • Coordinate meetings, agendas, notes, and next steps with internal teams (Network, Security, Identity, End User Services).
  • Reporting & Exec-Ready Deliverables
  • Produce weekly status reports with RAG status, metrics, and narratives for management.
  • Build concise, executive-ready PowerPoint decks for directors / leadership.
  • Maintain a centralized source of truth (SharePoint / Teams) for artifacts, timelines, and reporting.
  • Quality, Compliance & Change
  • Ensure vendor changes align with security and compliance requirements (e.g., MFA, certificates, ZTNA / VPN standards).
  • Coordinate tickets / changes in ITSM tools (e.g., ServiceNow / Jira) as needed.
  • Document process updates and contribute to runbooks and handoffs for support teams.
  • What You'll Bring

  • Experience : 3+ years in Project Coordination or migration-related coordination, ideally with third-party / vendor programs.
  • Communication : Outstanding verbal and written communication; comfortable presenting updates to managers and directors.
  • Organization : Strong multitasking, prioritization, and follow-through across many vendors and deadlines.
  • Excel Expertise : Proficient with trackers, pivot tables, filters, conditional formatting; comfortable building dashboards and summaries.
  • PowerPoint : Skilled at crafting clear, executive-level status slides and storytelling.
  • Tools : Proficiency with Microsoft 365 (Excel, PowerPoint, Outlook, Teams, SharePoint). Experience with ServiceNow, Jira, Smartsheet, Planner, or MS Project is a plus.
  • Technical Familiarity (Preferred) : Understanding of VDI and remote access concepts (VPN, ZTNA, MFA, certificates), network / security change processes.
  • Education / Certs (Preferred) : Bachelor's degree or equivalent experience; CAPM, ITIL, or similar certifications are a plus.
  • Work Conditions

  • Remote, standard business hours (US Eastern).
  • This position has no travel requirements.
  • The ideal candidate would have their own computer and would be connecting to our VDI infrastructure to work.
  • Computer
  • Monitor (multi-monitors would be ideal)
  • Audio (headphone w / microphone or speakers and microphone)
  • Computer camera for meetings desired, but not required.
  • While others say it, we do it : we care . We have great people and we do great work. Just as importantly, we have great relationships with an impressive clientele. Over 1,000 talented, diverse, and career-minded professionals are carving out their role and experiencing a good mix of challenges and opportunities – and we're rooting for them along the way, every day. For more, please note the career page is available at the Mindteck site : mindteck.com / career / life-at-mindteck.html

    Mindteck is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as a qualified individual with a disability, or any other trait protected by law.

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    Project Coordinator • Quincy, MA, US

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