Events Coordinator in New York, NY 10001

Title : Events Coordinator

Location : New York, NY 10001

Duration : 02+ Months

Pay Rate : $28.50 / - on W2

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Roles & Responsibilities :

As a Events Coordinator, you will assist with the comprehensive planning, coordination, and execution of various meetings and events for a high-profile client. This position demands a highly organized and detail-oriented individual who can ensure seamless execution and exceptional client satisfaction.

Manage all aspects of meeting and event planning, including venue selection, vendor negotiation, budget management, and logistics.

Coordinate with internal teams and external vendors to ensure all event details are executed to the highest standards.

Develop and maintain strong relationships with the client and key stakeholders

Provide on-site support during events, ensuring smooth operations and addressing any issues that arise.

Support the management of event budgets and track expenses.

Create and distribute event materials, including invitations, agendas, and presentations.

Handle post-event follow-up, including thank you notes and feedback collection.

Team Overview :

Meeting and Events Manager

Meeting and events coordinator

Small team

Resource's typical working day :

Very busy meeting and events location

Weekend and evening events on a regular basis

Uses outside agency for delivery of most of the events

Liaison with landlord, making sure the agency has provided all of the documentation

Knowing what the schedule is

Coordinating access arrangements with the landlord

Coordinating with

• team in terms of set up and breakdown

A lot of catering

COI coordination

Being available and visible to liaison with security, audio visual, stakeholders

A lot of coordination

Must Have Skills :

Very positive and engaging, friendly environment

Comfortable being on your feet, going up and down stairs

Being comfortable in front of the client, showing up in the right way

Nice to have skills :

Hospitality background- concierge

High end fashion or high end retail

Experience :

Experience dealing with sports type activations

Corporate experience

Hospitality background- concierge

High end fashion or high end retail

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