Contingent Staffing Program Coordinator (Immediate)

Job Description

ROLE OVERVIEW

The Contingent Staffing Coordinator will assist in developing, maintaining, and

executing the infrastructure for our substitute program, maintain fiscal records and compliance, and provide general administrative support to the Contingent Staffing Team.

This position serves a critical role in ensuring there is no stoppage in learning for students through their seamless management of our substitute program which currently covers over 30,000 requests a year and is growing to hire over 500 substitute teachers in the next few years.

MAJOR RESPONSIBILITIES AND DUTIES :

1. Contingent Staffing Recruiting, Hiring & Onboarding Process

Post job descriptions for open pooled substitute positions on the KIPP Texas application system (SmartRecruiters)

Support the pre-screening process for Contingent Staffing Program Managers, as needed

Partner with HR and Contingent Staffing Team to matriculate new substitute teachers to start as soon as possible, support new substitute teachers in the process

Coordinate onboarding for new substitute teachers upon hire, including managing the

completion of required compliance training for all KTX staff

Maintain an accurate substitute database system in Frontline by adding new substitute teachers upon HR Clearance with the required setup for proper payroll payout

Coordinate with IT to get new substitutes KIPP Texas emails and passwords setup

Coordinate with the Operations or Facilities team to get access cards for new substitutes hired. Monitor HR process and setup into ADP

2. Contingent Staffing Payroll & Budget Process

Administer time and labor reporting for substitute teachers as aligned to the payroll calendar for dates of service

Run bi-weekly payroll reports and audits for accuracy by the payroll calendar deadlines assigned

Coordinate with Payroll Team to ensure substitute teacher payroll is accurate or makes appropriate adjustments for special payroll runs when error occurs

Support Contingent Staffing Program Managers on the campus management of jobs being reconciled in Frontline for proper payroll submission

Maintain accurate account codes and budget-related coding in the substitute database system, Frontline (audited monthly, setup annually)

3. Contingent Staffing Program - Admin Suppor t

Support Contingent Staffing Personnel -related inquiries via phone and email, specially for new hire or payroll questions

Work alongside the Contingent Staffing Managers to execute logistics for events such as job fairs, sourcing, and cultivation events (in-person or online), as needed

Serve as a go-to coordinator the day of for large and / or small-scale events

Checking invoices for accuracy

4. Substitute Teacher Database (Frontline) System Support & Audits

Conduct audits between ADP and Frontline for employee data, and time off data on a monthly basis to ensure data integrity

Maintain campus users' permissions, and access, as indicated by Contingent Staffing Program Managers

Add web alerts to Frontline for subs and campus users, as indicated

Partner with IT for Frontline troubleshooting or data-feed errors, as needed

Partner with HR for audit findings of staff data errors or time off findings

Track long term request

Add and remove campus users, employees, and substitutes.

Qualifications

Education, Experience, and Knowledge :

Associate’s degree from an accredited institution, required

At least 2 years of full-time work experience

Experience working in schools or non-profits, required

Experience working within HR, Talent or Substitute Teacher program, preferred

Proficiency in using applications such as Frontline, SmartRecruiters, SmartFind, etc.

Proficiency in Microsoft Office products (Word, Excel, PowerPoint, etc.) and virtual meeting platforms (Google Meets, Zoom)

Proficiency in conducting audits for large sets of data

Skills :

Excellent attention to detail and a high level of accuracy, required

Excellent organizational skills, required

Independent, self-starter with strong prioritization skills, required

Articulate, professional demeanor with strong self-confidence and initiative

Works well under the pressure of deadlines and stakeholders

Ability to effectively express KIPP’s mission and purpose to candidates

Strong interpersonal skills with the ability to develop productive working relationships

Ability to assess a candidate’s qualities and potential in a limited amount of time

Proven written and verbal communication skills

Additional Information

Compensation and Benefits

Salary is based on years of experience, degree of education, and level of expertise.

As a full-time KIPP Texas employee you are eligible to participate in all KIPP Texas’ benefit plans. KIPP Texas offers a robust variety of benefits choices with competitive rates, including medical, dental, and vision options, life insurance, fertility, and disability plans starting as low as $25 / month.

KIPP provides equal employment opportunities for all applicants and employees. As an equal opportunity employer, we hire without consideration of race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability.