Office Manager

Office Manager

Hours : 8 : 30am-5 : 30pm Fully in-person

DUTIES / RESPONSIBILITIES

Manage the reception area, greet guests, answer phones, and oversee the office calendar, and monitor and respond to emails from the company website in a timely manner

Handle daily office logistics, including supplies, deliveries, equipment maintenance, and vendor coordination

Coordinate travel arrangements (flights, ground, hotel) including all of the logistics for the yearly partner retreat

Manage meeting set ups and food orders for staff and clients

Coordinate Lunch & Learns (continuing ed courses) for architects and interior designers

Support HR functions : recruitment, onboarding / offboarding, new hire training (Paycor), time-off approvals (Deltek), guide staff with policies and procedures

Lead yearly renewals for medical / dental / vision benefits

Maintain and update internal documentation, including the office handbook and architectural licenses.

Assist with company events and marketing initiatives in collaboration with the Marketing Specialist

Reconcile partner credit card statements, log checks, and support the CFO with payroll and monthly reviews

Serve as the liaison with building management for repairs or concerns

EDUCATION / EXPERIENCE

3-5 years office management experience executive support, and / or HR / benefits administration

Associates / Bachelor's Degree in Office Management / Administration or equivalent experience

Proficiency in the following software is preferred : Deltek / Microsoft Office / Paycor

SKILLS

Effective verbal and written communication skills

Discretion and professionalism when handling confidential information

Exceptional organization and time management with strong multitasking abilities

Friendly, professional, and welcoming demeanor for all guests and employees at the firm

Proactive, dependable, and adaptable to a busy and growing architecture firm environment

Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply.

California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

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https : / / jobs.beaconhillstaffing.com / eeoc /

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Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

www.bhsg.com

Benefits Information :

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)