Administrative Assistant

Administrative Assistant

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,400 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #50 on Engineering News-Record's list of the Top 500 Design Firms. Position Summary : JMT's Lexington, KY Administration Team is seeking an Administrative Assistant to be responsible for office administration tasks. This is a full-time, in-office opportunity. Immigration sponsorship or support (e.g. H1B, F-1 CPT / OPT / STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions and Responsibilities :

• General Administration
• Review and edit various documents
• Support office staff with document formatting
• Create general communication / correspondence
• Create new electronic documents from templates Memorandums, letters, tracking spreadsheets, mailing labels, posters, flyers, and components of larger legal contracts
• Organize documents
• Collaborate with office staff regarding monthly in-person staff or project meetings
• Copy and bind documents to create reports
• Process incoming / outgoing mail
• Answer and transfer incoming calls
• Planning and coordination of on-site or off-site office events, corporate engagements, and social activities
• Scanning and digitization of paper records and archiving

Office Space

Coordination with outside vendors

Additional Duties

Nonessential functions and responsibilities :

Required SkillsRequired Experience

Preferred Skills

Preferred Qualifications

Working Conditions

Work is performed within a general office environment. Work is generally sedentary in nature, but may require occasional standing and walking, and use of a motor vehicle for duties outside the office. Lifting and carrying objects up to 20 pounds. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.