Billing Specialist

Billing Specialist

This is a hybrid role with 3 days a week in office. This role is located in either New York City or downtown Chicago. We're seeking a detail-oriented and proactive Billing Specialist to join our dynamic team. This role is pivotal in ensuring accurate and timely billing for assigned client accounts. You'll collaborate closely with internal departmentsincluding Account Management, Business Affairs, Project Managers, and Financeto streamline billing operations and uphold client satisfaction. If you thrive in a fast-paced environment, have a knack for numbers, and enjoy cross-functional teamwork, we'd love to meet you.

Responsibilities

• Act as the primary billing liaison between internal teams, clients, and finance teams
• Process new job requests for assigned client accounts with accuracy and efficiency
• Review client scopes of work to ensure alignment with billing requirements
• Verify receipt of client purchase orders and confirm consistency with statements of work (SOW)
• Ensure all jobs are billed accurately and within designated timelines
• Execute billing processes per client specifications and provide clear direction to internal resources for submission
• Interpret and utilize billing reports to support financial accuracy and transparency
• Close completed jobs in accordance with internal procedures and client requirements

Collaborate with account teams to address billing-related needs, including:

• Job transfers and reallocations
• Draft invoice creation, review, and approval workflows
• Write-offs and billing adjustments
• Proof of performance documentation
• Out-of-pocket (OOP) expense backup and reconciliation
• Client Purchase Orders

Qualifications

Required Skills & Qualifications:

• 2+ years of billing, accounting, or finance experience (marketing or agency experience a plus)
• Strong analytical and problem-solving skills
• Excellent organizational and time-management abilities
• Proficient in Microsoft Word, Excel, Outlook
• Exceptional communication skillsable to explain billing details clearly and professionally
• Ability to prioritize tasks and manage multiple deadlines
• High level of accuracy and attention to detail

Preferred Qualifications:

• Experience in a marketing, advertising, or media agency environment
• Experience with SAP
• Familiarity with project-based billing and retainer models
• Knowledge of revenue recognition principles

Additional Information

Our Publicis Groupe motto "Viva La Diffrence" means we're better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com. All your information will be kept confidential according to EEO guidelines.

Compensation Range: $53,200 - $77,280 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off.