SUMMARY
Provide principal support in an office by carrying out recurring office procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.Other duties may be assigned.
Use the following software: PeopleSoft, Oracle, Word, Excel.
Operate office equipment, such as computer, copier, fax, typewriter, and calculator.
Respond to special requests and projects, frequently under deadline conditions.
File correspondence, records, and other department documents.
Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor.
Send, receive, and distribute faxes.
Answer and screen phone calls, handling multiple lines.
Type correspondences, grant applications and other documents from notes, copies, or rough drafts.
Answer routine correspondence not requiring supervisor’s attention.
Communicate with other departments to solve problems.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above.The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.
EDUCATION
High school diploma or GED equivalent.
EXPERIENCE
Two (2) years secretarial experience required; three (3) years preferred.
KNOWLEDGE, SKILLS, AND ABILITIES
Proficiency in word processing and spreadsheet applications
Good written and oral communication skills
Good organizational skills
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
This job description may be revised upon development of other duties and changes in responsibilities.
The Organization
Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.
The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.
Location
Houston is a city with limitless possibilities:
Administrative Assistant (Part-time) Grant-Funded • 🔍Houston, Texas, Felix Fraga Academic Bldg.
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