Administrative Assistant (Part-time) Grant-Funded

SUMMARY

Provide principal support in an office by carrying out recurring office procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.Other duties may be assigned.

Use the following software: PeopleSoft, Oracle, Word, Excel.

Operate office equipment, such as computer, copier, fax, typewriter, and calculator.

Respond to special requests and projects, frequently under deadline conditions.

File correspondence, records, and other department documents.

Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor.

Send, receive, and distribute faxes.

Answer and screen phone calls, handling multiple lines.

Type correspondences, grant applications and other documents from notes, copies, or rough drafts.

Answer routine correspondence not requiring supervisor’s attention.

Communicate with other departments to solve problems.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above.The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.

EDUCATION

High school diploma or GED equivalent.

EXPERIENCE

Two (2) years secretarial experience required; three (3) years preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

Proficiency in word processing and spreadsheet applications

Good written and oral communication skills

Good organizational skills

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This job description may be revised upon development of other duties and changes in responsibilities.

The Organization

Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

Location

Houston is a city with limitless possibilities:

• Fourth-largest city in the and home to 54 Fortune 500 companies, second only to New York City’s 55.
• Approximately 145 languages are spoken here.
• Overall after-taxes living costs are percent below the average for all 308 urban areas recently surveyed.
• Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
• The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
• World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
• With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
• Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.