Administrative Assistant to VP Operations

Overview

Administrative Assistant to VP of Operations | Location : San Clemente, CA | Employment Type : Full-Time | Reports to : Executive Assistant to CEO

Enable Excellence. Drive Impact. Lead from Behind. At Sonance, we believe that life is better with music—and that exceptional support enables exceptional leadership. We are seeking a dynamic Administrative Assistant who will be the strategic right hand to our VP of Operations (70% of time) while providing critical support to other executive team members (30% of time). This is an opportunity to be at the center of operational excellence for a company reimagining sound.

About Sonance : Since 1983, Sonance has pioneered the architectural audio industry with our "Designed to Disappear" philosophy. We operate with three core principles : Humble (team-first), Hungry (driven), and People Smart (interpersonal skills). As we accelerate global expansion, we seek someone who embodies these values while coordinating executive support.

The Opportunity : We seek a proactive, tech-savvy professional who thrives in dynamic environments and enjoys enabling others to succeed. You will be the operational backbone for our VP of Operations, ensuring seamless execution of strategic initiatives while managing day-to-day operations. Your ability to anticipate needs, juggle priorities, and adapt quickly will impact leadership effectiveness.

Key Responsibilities

Executive Partnership (70% with VP of Operations)

• Strategic Calendar Management : Orchestrate complex scheduling across time zones, prioritizing based on business impact
• Project Coordination : Drive key operational initiatives to completion, managing timelines, stakeholders, and deliverables
• Communication Hub : Draft and refine executive communications, presentations, and strategic documents
• Meeting Excellence : Prepare comprehensive briefing materials, capture action items, and ensure follow-through
• Travel Orchestration : Arrange complex domestic and international travel with attention to efficiency and preferences

Organizational Support (30% for Executive Team)

Technology & Innovation

What You Bring

Essential Qualifications

The Ideal Candidate Will Have

What Sets You Apart

What We Offer

Comprehensive Benefits

Work-Life Integration

Growth & Culture

Our Commitment to You

We believe in authentic partnerships—not just with our customers, but with our team members. You\'ll work directly with leaders who value your contributions, seek your input, and invest in your development. This role offers unique visibility into executive leadership and operational strategy, providing exceptional career growth opportunities.

Ready to Make an Impact?

If you\'re a strategic thinker who excels at tactical execution, finds energy in supporting others\' success, and wants to be part of a company that\'s transforming how the world experiences sound, we want to hear from you.

This role requires someone who can start immediately and make an impact from day one. The right candidate will quickly become indispensable to our leadership team while helping drive Sonance\'s continued growth and innovation.

Sonance is an equal opportunity employer committed to building a diverse and inclusive team. We believe different perspectives make us stronger and encourage applications from all qualified candidates.

Application Note : Please include specific examples of how you\'ve enabled executive success, managed competing priorities, and implemented process improvements in your cover letter.

J-18808-Ljbffr