Director of Catering and Events

Job Description

Job Description

Description :

The Director of Catering and Events is subject to the Articles of Incorporation, By Laws, and Rules and Regulations of the Club, and shall have the responsibility to manage all Member and Non-Member Events at the Club. They will report directly to the Assistant General Manager of the Club. They will supervise, direct and maintain the Club’s Banquet and Events department in a manner acceptable to the Club’s General Manager and Board of Governors.

Key Responsibilities :

• Report directly to the Assistant General Manager.
• Manage team including : Banquet Manager, Assistant Banquet Manager, Catering Assistant and service team of approximately 20 team members.
• Devote their time, attention, and energy to the performance of duties as “Director of Catering and Events” at the Club to include. Book and execute member and non-member private events in order to achieve established annual private event revenue including food, beverage, room rentals, and other miscellaneous revenues.
• Utilizing CaterEase software or other appropriate programs to record, track, and manage all leads related to private event business
• Responding in a timely manner to any and all member or guest private event inquiries
• Providing clients with the appropriate established event contracts and ensuring that all contracts are signed and recorded while all required deposit schedules are followed.
• Managing all website marketing and outreach including Wedding Wire, The Knot, and other internet avenues to secure non-Member business
• Attending networking events and / or hosting event planner networking events to showcase the Westwood facilities and venues available for banquet business.
• Adhere to all of the limitations regarding non-Member / non-traditional revenue thresholds as published for 501(c)7 non-profit organizations.
• Executing all private events representing the Westwood brand with pride by creating exceptional experiences and memorable hospitality for our Members and Guests.
• Prepare, submit and execute a private events budget approved by the General Manager and Board of Governors, to include food, beer, liquor, and wine sales as well as room rentals, service charges, and other miscellaneous revenue opportunities. Manage expenses to budget including service labor and operating expenses.
• Recruit, hire, train, retain, and manage a staff of team members, assistants, and other personnel to carry out catering and event duties daily.
• Represent the Club to members, guests and the public in a manner acceptable to the Board of Governors.
• Manage all food and beverage activities and operations during all events.
• Represent the Club with appropriate independent contractors and vendor partners.
• Establish policies and operating procedures for the Club’s events and banquet operations as directed and approved by the Assistant General Manager and the Board of Governors.
• Collaborate with the Executive Chef and F&B leadership team to design event menus, beverage pairings, and service plans.
• Conduct event tastings, walkthroughs, and pre-function meetings with members and Club staff.
• Develop and maintain all written directives, manuals, work schedules and policies, rules and regulations.
• Abide by the Club rules, regulations and policies as well as the Articles of Incorporation and By Laws as would any member to the extent that they apply to dress, conduct, and Club tradition.
• Assume any other duties and responsibilities which are reasonably necessary for the effective management of Banquet department operations.
• Responsible for developing and implementation of your continuing education and participation in organizations related to your position and responsibilities.
• Attending all House Committee meetings and participating at Board of Governors meetings as requested by the General Manager or the Board of Governors.

Requirements :